Fairchild: Event Coordinator

Fairchild Live: Event Coordinator

Fairchild Live, the events arm of Fairchild Media Group under Penske Media Corporation (PMC), is looking for an Event Coordinator to join its high-energy, fast-growing team. Fairchild is home to iconic brands including Women’s Wear Daily (WWD), Footwear News (FN), and Beauty Inc., and sits at the center of the global fashion, beauty, and retail industries. WWD, often called the “fashion bible,” is where decision-makers go to understand where the industry is headed and why it matters.

In this role, you’ll support the team in bringing to life high-profile regional and international events attended by industry leaders, creatives, and executives. The Event Coordinator will receive hands-on exposure to all phases of event production, from logistics and registration to vendor management and on-site execution, while receiving opportunities to take ownership of smaller-scale VIP programs. This is an ideal position for someone with 1–2 years of event experience who is eager to grow within a fast-paced, collaborative environment.

​​As PMC values in-person collaboration and team cohesion, employees work onsite 4 days a week and 1 day remotely with a focus on maintaining a vibrant and inclusive culture.

Key Responsibilities

Event Planning & Team Support

• Coordinate sourcing, organization, and procurement of event materials, supplies, and production needs
• Maintain production timelines, budgets, planning decks, and internal tracking documents
• Manage hotel room blocks for large-scale conferences and executive-level events
• Develop and oversee seating charts for breakfasts, luncheons, cocktail receptions, and seated dinners
• Assist in the management of event registration platforms (e.g., Swoogo, Zkipster) and on-site check-in processes
• Organize and archive post-event photography and video assets
• Provide hands-on support during event load-in, setup, activations, and breakdown

Event Ownership & Growth Opportunities

• Lead full production planning for select smaller-scale events and VIP moments, such as cocktail receptions, dinners, and private breakfasts, under guidance of senior team members
• Develop event concepting materials, including design and “look and feel” decks
• Manage timelines, vendor coordination, and day-of logistics for assigned programs
• Serve as on-site lead for select activations and special events

Venue & Vendor Management

• Build and maintain strong relationships with venues and production partners
• Research and source venues and vendors aligned with brand standards, budget, and event objectives
• Maintain and update the internal venue and vendor database
• Support fee negotiations and contract review under guidance of senior team members

Gift Bag & Product Coordination

• Lead outreach to brand partners for gift bag and product contributions
• Maintain detailed tracking of confirmed contributions and shipment timelines
• Coordinate product deliveries with venues, warehouses, and on-site production contacts
• Ensure timely, professional communication with all contributing partners

Qualifications

• 1–2 years of experience in event planning, marketing, or related field
• Strong organizational skills and exceptional attention to detail
• Ability to multitask and prioritize in a fast-paced environment
• Proactive, solutions-oriented mindset with a collaborative, “no task too small” attitude
• Comfortable with a roll-up-your-sleeves mindset. We move boxes, pack, and jump in with vendors to get the job done!

A good faith estimate of the salary range is $66,500 - $68,500 upon hire. Factors that could be used to determine your actual salary may include your specific skills, years of experience and comparison to current employees already in this role.

If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors).

It’s all About You…

PMC's comprehensive benefits package is thoughtfully designed to support every aspect of your life, empowering you to thrive both personally and professionally. We offer PMC-Paid Healthcare with no employee paycheck contributions on medical, dental, and vision for you and your family. PMC also offers Flexible Spending Accounts (Healthcare, Dependent Care & Commuter), an Employee Assistance Program, Life Insurance, Short- & Long-Term Disability, Paid Parental Leave, and a 401(k) Retirement Plan with an Employer match. Employees are also eligible to take advantage of company discounts and perks including Pet Insurance, Home & Auto Insurance, Mortgage discounts, and a variety of other savings on wellness, lifestyle, and financial essentials. As part of PMC's dedication to consistently meeting employees’ needs, we are currently launching a new Flexible Vacation Policy.

At PMC, we believe working in a highly collaborative, office-first environment fosters real-time communication, spontaneous idea sharing, and stronger interpersonal relationships that drive innovation and team cohesion. PMC prioritizes in-person collaboration and does not offer remote-only roles.

About Fairchild Media Group: FMG, publisher of WWD, Beauty Inc. Footwear News, and Sourcing Journal is the leading business authority for the fashion, retail, footwear, and beauty industries. We provide a balance of timely, credible business news and key fashion trends to a dedicated readership of retailers, designers, manufacturers, marketers, financiers, Wall Street analysts, international moguls, media executives, ad agencies, tech leaders, consumers, and trend-makers.

About WWD:

WWD is the leading business authority for the fashion, retail, and beauty industries. WWD provides a balance of timely, credible business news and key fashion trends to a dedicated readership of retailers, designers, manufacturers, marketers, financiers, Wall Street analysts, international moguls, media executives, ad agencies, consumers, and trend-makers.

About Beauty Inc:

Beauty Inc is the insider’s guide to the global Beauty community. Offering six franchise printed issues per year, a weekly news-based digital publication, and expanded coverage on wwd.com, Beauty Inc is highly-regarded for comprehensive reporting on industry trends and marketplace developments and is considered the premier source for in-depth coverage on all aspects of the Beauty, Wellness and Retail communities.

About Footwear News:

Footwear News is the ultimate source for senior footwear and fashion executives, providing an insider’s perspective on top news, trends and strategies. FN keeps you and your business a step ahead on the retailing, manufacturing and financial aspects of the footwear industry. FN spotlights the hottest new designers, newsmakers, and business leaders, as well as reporting on the most groundbreaking fashion trends and more.

About Sourcing Journal Media:

Sourcing Journal Media, LLC is the largest, most comprehensive and authoritative B2B resource for executives working in the apparel, textile and footwear industries. We produce publications and events under the Sourcing Journal and Rivet brands, empowering industry leaders with essential news, expert commentary and in-depth analysis to navigate every aspect of their business.