Legal Administrative Assistant

Provide comprehensive administrative support to the Global Legal Manager and Legal Department, supports and coordinates contracting QC and execution formalities, intermediates legal administrative matters, coordinating with MO1’s various department stakeholders, ensuring smooth execution of legal department workflows: document preparation, contract lifecycle administration, quality control, coordination of translations and submissions, and basic legal research.

Key Responsibilities

• Document Finalization and Formatting. QC check and finalise legal documents (contracts, amendments, templates, policies) in strict compliance with MO1 house style. Maintain document templates for recurring workflows.
• Track Changes and Redlining. Process, consolidate, and clean redlined documents. Prepare blackline comparisons.
• Contract Lifecycle Administration. Maintain the contracts log and repository, tracking key elements, circulate documents for review and signature, file executed agreements.
• Quality Control. Verify defined terms, cross-references, formatting, completeness and accuracy of customizations, including schedules/annexes, prior to finalisation. Flag and correct discrepancies.
• Basic Legal Research. Conduct targeted desktop research on regulatory and legal topics as directed. Present findings in concise summary format.
• Translations and Administrative Filings. Coordinate translation workflows (internal/external). Handle routine filings, notarisations, apostilles, and regulatory submissions as instructed.