Administrator, Office Management

We are seeking a highly independent and motivated Office All-Rounder to join our clinical research company as an integral part of our office operations. This position requires a full-time presence in the office and offers the opportunity to contribute to various aspects of office management, administration, communication, security, and facilities management. 

This position offers a 1-year contract, with the possibility of renewal based on performance

The scope of responsibilities will include:

• Overall Office Management
  • Manage office supplies, equipment and facilities services
  • Receive and route all incoming calls, greet visitors, handle incoming inquiries, couriers
  • Provide basic maintenance of office equipment
  • Handle incoming and outgoing mail and shipments
  • Assist with business travel arrangements including booking documentation, and expense processing
  • Provide secretarial support, prepare reports, photocopying, shredding etc.
     
• Communication
   
• Administration support
  • Provide administrative support to the Country Manager and other departments, as instructed
  • Support signature flow for non-operational documents
  • Prepare all supporting documentation for the need of purchase and procurement procedure
  • Organize business events and meetings
  • Support filing and processing of documents
  • Assist on-boarding process of new hires
  • Prepare and submit pass-through reports in compliance with the corporate policies
  • Execute 3rd Party vendor payments
  • Support in cash management
  • Assist in asset management
     
• Office Security, health and safety
• Other assignments, as necessary