Coordination Specialist

The Coordination Specialist is responsible for coordinating and managing all travel and accommodation arrangements for auditors, ensuring efficiency, cost-effectiveness, safety, and alignment with audit schedules. This role is key in supporting seamless audit operations by handling logistics issues, collecting and analyzing feedback, and maintaining accurate cost records in internal systems.

Key Responsibilities

Travel & Accommodation Coordination

• Receive travel requests (flights, hotels, rental cars) from auditors and verify that dates match scheduled audit days.
• Confirm hotel locations are in safe areas and close to the audited company/site.
• Monitor travel status, manage changes due to delays, cancellations, or schedule adjustments.
• Resolve on-site accommodation or transportation issues that may arise during audits.

Cost Tracking & Reporting

• Record all travel-related costs (flights, hotels, rental cars) and auditor fees into the IRP system.
• Every Friday, review all logistics-related expenses, update the shared cost template, and submit for approval before final IRP input.
• Verify that auditors submit expense invoices, review their nature, and determine payment eligibility in accordance with company policy.