Diamond Vendor Associate

About the Role

This position is ideal for someone with 1–3 years of experience in the diamond industry, looking to grow into a broader vendor management and operations function. The role requires a strong eye for detail, reliability, and the ability to manage multiple suppliers and shipments simultaneously.

Your duties will include:

• Coordinate with diamond vendors daily regarding availability, pricing, and stone specifications.
• Assist in sourcing diamonds as per sales team requirements and urgency levels.
• Follow up with suppliers for confirmations, holds, shipments, and documentation.
• Track shipments and coordinate with logistics partners (Brinks, Malca Amit, Blue Dart, FedEx).
• Support invoice verification and reconciliation with the accounting team.
• Maintain updated records of vendor pricing, inventory feeds, and order statuses.
• Assist in resolving issues such as spec mismatches, shipment delays, or documentation gaps.
• Coordinate returns and ensure timely vendor credits/refunds.
• Help onboard new vendors by collecting required documents and verifying compliance.
• Support internal teams with quick sourcing for urgent customer requirements.
  
  
  
• Ensure adherence to BDB trade practices and GJEPC compliance norms.
• Maintain clear documentation and submit timely internal reports.

Additional Requirements

• 1–3 years of experience in diamond operations, sourcing, sales support, or vendor coordination.
• Working knowledge of diamonds and grading standards (GIA exposure preferred).
• Familiarity with BDB market practices and Indian diamond trade workflows.
• Strong follow-up skills and ability to manage multiple vendor conversations simultaneously.
• Comfortable handling high-value goods with responsibility and accuracy.
• Proficiency in Excel/Google Sheets and email communication.
• Strong communication skills in Hindi & Gujarati; English proficiency preferred.
• Willingness to travel occasionally between Mumbai and Surat if required.
• Comfortable working mid-IST to mid-EST hours to support US operations.
• Organized, detail-oriented, and calm under pressure in a fast-paced startup environment.

Important Notice – Recruitment Fraud Alert:

Rare Carat only posts job openings on our official Careers page and our verified LinkedIn page. We do not advertise roles through any other platforms, agencies, or third parties. Rare Carat does not have any subsidiaries, affiliated entities, or sister companies, nor are we planning to create any.

For the most accurate and up-to-date opportunities, please refer only to our official channels:

Careers Page: https://ats.rippling.com/rarecarat-career/jobs

LinkedIn: https://www.linkedin.com/company/rarecarat/

If you have any questions or concerns regarding a job posting, please contact us directly at [email protected]