HR Administrator

About RBR: Making waves since 1973

At RBR, we've been designing cutting-edge instruments to measure our blue planet for over 50 years. Built to withstand some of the harshest environments on Earth, our instruments are deployed from the ocean's deepest trenches to the polar ice caps, capturing essential data on water temperature, salinity, pH, and more. This data empowers researchers in the global fight against climate change, and our technology supports groundbreaking science with partners like Fisheries and Oceans Canada, Woods Hole, the Scripps Institution, and the British Antarctic Survey.

At RBR, we care deeply about our work, each other, the environment, and the global communities we serve. We value teamwork, continuous improvement, and having fun along the way. From weekly lunches to social events, we're a crew that thrives on taking on complex and exciting challenges that have a meaningful impact on the blue planet! Ready to make waves with us? Apply below!

About the role

Are you an organised, detail-oriented HR professional who enjoys keeping things running smoothly, delivering a great employee experience, and making sure the important day-to-day work gets done right? Our people are a key part of RBR; they're bright, helpful, kind, and have a good sense of humour, and we're looking for an HR Administrator who reflects our core values of passion, teamwork, and integrity.

Our small (but mighty) HR team needs someone who is excited to take ownership of the tactical, behind-the-scenes work that keeps our people operations moving, while also supporting continuous improvement as we grow. If you take pride in doing things right, being dependable, and making the work around you better, and you're ready to build your HR career in a hands-on environment, apply for our HR Administrator role today! This role is based on-site, in our Kanata North office.

What you'll do

• Onboarding & off-boarding: Coordinate onboarding and off-boarding processes, paperwork, equipment, and workspace setup, orientation scheduling, and employee communications to ensure a smooth experience

• HR admin: Keep things running behind the scenes - manage employee records, support our HRIS (BambooHR & ADP WFN) and benefits programs, and help organize company-wide initiatives

• Benefits & leave administration: Support benefits enrolment, updates, employee questions, leaves, and related documentation, partnering with providers and internal stakeholders to ensure timely, accurate administration

• HRIS & process support: Assist with Human Resources Information System (HRIS) maintenance, reporting, audits, and process improvements, helping keep systems organised, reliable, and useful for the team

• Recruitment coordination: Support hiring processes through interview scheduling, candidate communication, offer and document coordination, and other recruitment support as needed

• Employee support & team coordination: Help respond to day-to-day employee questions, manage the HR inbox & Jira tickets, coordinate meetings and follow-ups, and assist with internal communications and team activities

• Immigration & compliance support: Assist with work permit, visa, Labour Market Impact Assessment (LMIA), and permanent residency processes, policy administration, and compliance documentation in partnership with internal stakeholders and external providers

• Continuous improvement & operational support: Champion smarter ways of working by identifying process improvement opportunities and exploring AI-powered tools to automate or enhance day-to-day tasks. Help document and update standard operating procedures (SOPs), support audits and reporting, and assist with office or facilities-related coordination.