Executive Assistant - Twin Farms

Twin Farms is seeking a highly organized, thoughtful, and proactive Executive Assistant to support the Managing Director.

This role serves as a trusted administrative and operational partner, helping manage priorities, communications, meetings, projects, and follow-through across the property. The Executive Assistant will help keep leadership priorities moving forward with discretion, urgency, and accountability.

The ideal candidate is polished, calm, and comfortable in a fast-paced luxury hospitality environment. This person must exercise sound judgment, maintain confidentiality, anticipate needs, and communicate with warmth and professionalism.

Key Responsibilities

• Manage the Managing Director’s calendar, meetings, travel, correspondence, and daily priorities.
• Coordinate agendas, materials, logistics, notes, and follow-up.
• Prepare reports, presentations, and executive communications.
• Track deadlines, decisions, commitments, and action items.
• Support communication and coordination between the Managing Director and department leaders.
• Assist with confidential employee, operational, financial, and strategic matters.
• Support special projects, property initiatives, events, and leadership priorities.
• Assist with marketing coordination, including occasional on-property photography and support with public relations and social media needs.
• Review documents and communications for accuracy, tone, and completeness.
• Anticipate needs, resolve issues, and provide occasional support outside normal business hours when necessary.