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CPA- Holding Company Structure

Posted October 08, 2025

Job Overview

We are seeking an experienced and detail-oriented CPA to manage the full accounting cycle for a multi-entity holding group. This role requires someone who can confidently handle the financial operations of several LLCs under one parent company, ensuring accuracy, compliance, and clear reporting for both entity-level and consolidated financials.

The ideal candidate is highly organized, analytical, and thrives in environments where attention to structure, reconciliation, and intercompany allocations is essential. Experience working within a Holding Group structure that owns multiple LLCs and has HQ-level is a requirement.

Candidates with experience in Fitness Boutique businesses will excel, though we also value similar backgrounds from multi-location service industries (e.g., restaurant groups, hospitality, or other multi-entity operations).

Key Responsibilities

Financial Management & Reconciliation

  • Own and manage QuickBooks Online (QBO) for multiple LLCs within a holding company.
  • Record and reconcile all bank, credit card, and intercompany transactions across entities.
  • Perform monthly balance sheet and loan account reconciliations with full documentation and workpapers.
  • Reconcile Stripe transactions and match deposits to Mariana Tek revenue reports.
  • Ensure proper allocation of HQ expenses across LLCs and maintain intercompany accuracy.

Reporting & Insights

  • Prepare comprehensive Monthly Financial Statement Packages, including:
    • Balance Sheet, Income Statement, and Trailing 12-Month P&L
    • Consolidated (HoldCo) and entity-level (LLC) breakdowns with visual insights for leadership
  • Analyze and communicate variances, anomalies, and trends to management.
  • Support cash flow reporting, budgeting, and forecasting for both individual entities and consolidated operations.
  • Prepare investor reports and financial packages for strategic planning and growth initiatives.

Revenue & Subscription Allocation

  • Review and post Mariana Tek revenue reports into QBO.
  • Accurately allocate revenue across studios or locations, ensuring consistent accounting treatment.
  • Track and categorize income streams including memberships, classes, events, retail, and training programs.

Vendor & Expense Management

  • Process vendor payments, track recurring subscriptions, and maintain digital invoice records.
  • Monitor expenses, flag anomalies, and identify opportunities for cost optimization.
  • Coordinate HQ cost allocations among entities with clear documentation.

Payroll & Contractor Oversight

  • Prepare and input payroll via Paychex and QBO, ensuring accuracy and timeliness.
  • Manage contractor payments and support 1099 reporting at year-end.
  • Ensure payroll and contractor compensation align with company policies and performance metrics.

Special Projects & Compliance

  • Support audit requests, tax filings, and external CPA coordination.
  • Assist with compliance for licensing, insurance, and sales tax.
  • Maintain organized, audit-ready financial documentation across all entities.
  • Participate in financial planning for new locations, programs, or pricing models.

Skills & Competencies

  • Proficient in QuickBooks Online and Microsoft Excel / Google Sheets.
  • Familiarity with Mariana Tek or similar CRM and revenue-tracking systems (strongly preferred).
  • Deep understanding of multi-entity accounting, intercompany transactions, and cost allocation.
  • Strong analytical, problem-solving, and reconciliation skills.
  • Excellent attention to detail and ability to work independently with minimal supervision.
  • Strong communication skills—able to explain financial data to non-finance team members.
  • Discreet and professional with confidential financial information.
  • Adaptable and comfortable working in a fast-paced, entrepreneurial environment.

Experience & Qualifications

  • 5+ years of full-charge bookkeeping or accounting experience.
  • Demonstrated experience managing books for multiple LLCs under a holding company.
  • Proven track record preparing financial statements, reconciliations, and reports for multi-entity businesses.
  • Experience with service-based industries—ideally fitness, wellness, or comparable sectors (e.g., restaurant or hospitality groups).
  • Prior exposure to intercompany allocations, consolidations, and HQ cost tracking.
  • Strong working knowledge of accrual accounting and GAAP principles.

This is a full time job

Up to $10/hr

100% Remote Work

US time zone

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