Senior Administrative Assistant | Part-Time

Senior Administrative Assistant | Part-time

Located in US East, Jacksonville, FL 

We exist to transform our customers and change lives 

Who We're Looking For

We are seeking an experienced, detail-oriented Administrative Assistant to provide high-level administrative support to our COO in a part-time capacity. This Jacksonville based position requires exceptional organizational abilities, professional communication skills, and meticulous attention to detail. 

What You'll Do: 

• Provide comprehensive calendar, including:  
• Scheduling and coordinating meetings 
• Handling conflicts and competing demands 
• Manage reoccurring calls between the executive team and new customers by: 
• Outreaching to customers segments using email sequencing technology 
• Scheduling calls and managing conflicts 
• Preparing the customer bio for the executive prior to the call 
• Cascading the feedback and action items from the call to the broader leadership team  
• Orchestrate and manage the COO's team engagement program, including:  
• Coordinating team member lunches and managing attendee lists 
• Facilitating virtual team member meetings via Zoom 
• Supporting COO preparation for team interactions 
• Plan and execute team offsites, including:  
• Venue selection and booking 
• Coordinating meeting spaces, meals, and activities 
• Managing travel arrangements for attendees 

What You Bring: 

• 5+ years of experience supporting VP Level Leadership 
• Proven track record of handling confidential information with absolute discretion 
• Exceptional organizational and time management capabilities 
• Strong attention to detail and commitment to accuracy 
• Professional and formal communication style, both written and verbal 
• Demonstrated ability to work independently in a remote environment 
• Advanced proficiency in:  
• Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) 
• Calendar management and scheduling tools. 

Preferred Qualifications: 

• Strong interpersonal skills and ability to build relationships with stakeholders 
• Demonstrated proactive approach to problem-solving 
• Experience managing virtual team coordination and communication 

Why You’ll Love It Here: Working at RF-SMART means joining a culture that values growth, collaboration, and innovation. As an Administrative Assistant, you'll work alongside a passionate team dedicated to making a difference—both for our customers and our employees.

Employer does not sponsor applicants for employment visa status (e.g. H-1B visa status).

General Information:  The above noted job description is not intended to be an exhaustive list of all duties and responsibilities that may be assigned, but rather to give a general sense of the responsibilities and expectations of the job. As the nature of business demands change so, too, may the essential functions of this specific position and/or the skills and abilities required. RF-SMART is an Equal Employment Opportunity (EEO) employer.

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