Business Administration Manager

Duties & Responsibilities

• Lead and manage the overall business administration function, including facilities management, maintenance, and asset management across all regional locations.
• Develop and coach the Business Admin and Facilities team, providing the guidance and support necessary for their professional growth and daily performance.
• Plan and execute office upgrades and facility improvements in existing and future sites, coordinating directly with contractors and internal stakeholders.
• Coordinate the procurement of IT peripherals, housekeeping, and kitchen consumables, including vendor negotiations and inventory management for all locations.
• Organize office operations and procedures, including approving supply requisitions and initiating policies that drive cost efficiency and productivity.
• Create safe and orderly office atmospheres by ensuring compliance with safety and regulatory requirements and resolving facilities-related inquiries or complaints.
• Manage all administrative documents, including business permits, contracts, certificates, and visas, to ensure the company remains in full regulatory compliance.
• Oversee the company fleet of owned or rented vehicles, managing repairs, maintenance, registrations, insurance, and driver utilization.
• Represent the Admin and Facilities department during customer or government audits and inspections, ensuring all reportorial requirements are submitted.

Qualifications

• Bachelor's Degree in Business Administration or any related field.
• Strong organizational skills to provide effective direction to the Business Admin team across multiple locations, with an emphasis on facilities management and office construction.
• Thorough understanding of office management processes, including office fit-out projects.
• Experience in assets and facilities management principles.
• Critical thinking and problem-solving skills.
• Ability to work well in a team-oriented environment, collaborating with contractors, suppliers, and internal stakeholders to achieve project objectives.
• Excellent time-management skills, with the ability to prioritize tasks and meet project deadlines.
• Strong interpersonal and communication skills, particularly in coordinating and managing external parties involved in office fit-out projects.

Attributes

• Exceptional communication skills to effectively interact with various stakeholders across multiple locations, particularly during office fit-out projects.
• Detail-oriented approach to ensure accuracy and quality in all administrative processes, with particular attention to project specifications and requirements.
• Strong leadership skills to guide and motivate the Business Admin team in different locations, fostering a collaborative and results-driven environment.
• Analytical mindset to assess situations and make informed decisions, particularly in the context of office fit-out projects, considering cost-effectiveness and efficiency.