Executive Support Officer

About the Role

We are seeking a highly organised and professional Executive Support Officer to join the Office of the CEO. Reporting to the Executive Officer to the CEO and Board, this role provides high‑level administrative, governance and coordination support across the Office of the CEO and Board, as well as support for racing industry stakeholder engagement activities.

The Executive Support Officer plays a critical role in enabling effective executive and Board operations, supporting governance processes, coordinating meetings and events, and managing confidential and high‑impact information. This role is well-suited to a proactive administrator who thrives in a fast‑paced environment, exercises sound judgement, and brings a strong service mindset.

Key responsibilities include:

• Providing high‑level administrative, executive and governance support to the Executive Officer, CEO and Board, including end‑to‑end coordination of Board, Executive and Sub‑Committee meetings (agendas, papers, minutes, action tracking and registers).
• Supporting continuity of operations within the Office of the CEO by providing administrative coverage during peak periods or planned absences.
• Coordinating calendars, travel, expense claims and logistics for Executives, Board members and key stakeholders.
• Supporting racing industry engagement activities, including coordination of consultation meetings, industry outreach sessions and stakeholder communications.
• Providing administrative support to internal committees, including meeting coordination, documentation and follow‑up actions.
• Undertaking financial and procurement administration, including purchase orders, invoice processing, reconciliations and budget tracking, in line with internal policies.
• Managing sensitive and confidential information with discretion, professionalism and strict adherence to governance requirements.