Executive Assistant - Marketing Operations

Executive Support

• Manage calendars, meetings, and scheduling priorities
• Organize and monitor inbox communication
• Coordinate travel and logistics
• Prepare meeting materials and track follow-ups
• Support document and presentation preparation

Marketing & Content Support

• Coordinate and schedule social media content
• Support email marketing campaigns
• Draft and edit content
• Conduct market and competitor research
• Support LinkedIn presence and content consistency

Operations & Project Coordination

• Maintain KPI trackers and performance reports
• Update CRM systems and track pipelines
• Coordinate projects and follow up on deliverables
• Track tasks across teams and stakeholders
• Support reporting and dashboard preparation

AI-Enabled Support

• Use AI tools (e.g., ChatGPT) to support:
  • Research and synthesis
  • Content drafting
  • Workflow organization
  • Data management and efficiency

Working Arrangement & Expectations

• This is a full-time, office-based position, with attendance required Monday to Friday.
• This role follows the U.S. Eastern Time Zone (ET). Depending on the time of year, working hours will be either 3:00 PM – 12:00 AM or 4:00 PM – 1:00 AM (Kenyan time) to align with U.S. Daylight Saving Time changes.
• Employees are expected to work on Kenyan public holidays that fall on regular workdays, based on business requirements.
• To meet operational and team needs, the successful candidate may be required to relocate if necessary for the role.

This arrangement is designed to ensure seamless collaboration with clients and team members while maintaining operational efficiency.