SAMPOERNA ACADEMY - FINANCE STAFF

1. General Ledger & Financial Closing

• Ensure monthly financial closing and General Ledger updates are completed accurately and on time.
• Review coding, expense reports, and payment requisitions prior to processing; ensure correct cost center allocation.
• Perform journal entries and verify transaction accuracy in the system.
• Ensure all transactions comply with internal finance policies and procedures.
• Maintain detailed schedules supporting major ledger accounts and reconcile with GL balances.

2. Accounts Payable & Transaction Processing

• Perform 3-way matching (Invoice, PO, Goods Receipt) before processing vendor payments.
• Create and process AP transactions in Oracle system (PO, CA, RM).
• Verify completeness of supporting documents (PR, PO, CA, etc.) from requesting departments.
• List and monitor accrued expenses on a monthly basis.
• Prepare and control intercompany transactions and debit notes.
• Process student invoices and adjustments when required.
• Input payments and ensure proper documentation and approvals.

3. Tax Administration

• Review and code tax-related transactions.
• Reconcile tax accounts and maintain prepaid tax accounts (WHT 22, 23, 26, Final Tax).
• Prepare and process tax payments with proper approval.
• Prepare and submit monthly tax returns (SPT Masa) to DGT.
• Prepare tax invoices and ensure timely issuance.
• Recap and print withholding tax slips (bukti potong) and notify vendors.
• Ensure overseas vendors’ COD documentation is complete.
• Monitor updates on tax regulations and ensure compliance.

4. Fixed Assets Management

• Ensure proper documentation (Capex forms) for asset purchases.
• Record down payments and asset capitalization accurately and timely.
• Calculate monthly depreciation in accordance with company policy and tax regulations.
• Reconcile Fixed Asset Register with General Ledger.
• Input and maintain asset records in the system.

5. Budgeting & Financial Reporting

• Monitor and control budget utilization for assigned division/location.
• Coordinate with budget owners regarding unrecorded or pending costs.
• Prepare monthly financial reports for management.
• Ensure revenue and expenses are recorded in accordance with COA.
• Support preparation of Management Reports (MR), Outlook, and budget data.
• Assist in audit preparation and provide required financial documentation.

Administrative & Coordination Support

• Coordinate with academic and other departments regarding billing adjustments and event invoicing.
• Process invoice scheme revisions when requested.
• Support accreditation, audit, and compliance documentation.
• Perform general finance administration including emailing, approvals, documentation filing, and system updates.