Bookkeeping Executive VA

We are seeking a highly organized and adaptable Bookkeeper Executive Virtual Assistant to provide high-level administrative support. This dynamic role blends executive assistance with bookkeeping and property management coordination.

Key Responsibilities:

• Manage email and calendar communications with precision and discretion
• Coordinate meetings, appointments, and schedules
• Track projects and ensure timely progress updates
• Facilitate team communication and manage resource coordination
• Provide HR tracking support, such as onboarding documentation and staff updates
• Assist in light property management coordination
• Perform basic bookkeeping tasks:
• Data entry and transaction categorization
• Invoice tracking and follow-up
• Generate simple reports using QuickBooks Online and Buildertrend

Requirements

• Has at least 2 years of Executive Virtual Assistant experience or similar to it
• 1- 2 years of hands-on experience with QuickBooks (Online or Desktop), including reconciliation and basic reporting
• Familiarity with tools such as MS Outlook (email, calendar, contacts), MS Excel, Word, QuickBooks Online, Buildertrend (training will be provided)
• Able to quickly learn new software and adapt to existing workflows
• Learn Vonage Business phone system
• Strong understanding of cost coding, GL categorization, and financial data accuracy.
• Able to identify, clean up, and suggest corrections for legacy bookkeeping errors.
• High attention to detail and willingness to ask clarifying questions when needed.