Executive Virtual Assistant (with Project Management experience)

Project & Workflow Management

• Develop and maintain systems for tracking projects, tasks, and priorities.
• Monitor deliverables, timelines, and budgets to ensure accountability and progress.
• Prepare daily SOD/EOD summaries, consolidate priorities, and flag blockers or delays.

Communication & Scheduling

• Manage inbox by prioritizing messages, drafting responses, and ensuring timely follow-ups.
• Oversee the executive’s calendar, schedule meetings, and provide daily/weekly overviews of commitments.

Financial & Vendor Support

• Track expenses, payments, and reimbursements with proper documentation.
• Coordinate with vendors and contractors for services, invoicing, and issue resolution.

Administrative & Personal Assistance

• Provide administrative support including document prep, research, and data management.
• Assist with personal or logistical tasks to streamline daily operations.
• Maintain documentation of workflows and ensure visibility into progress and deadlines.

Requirements

Project & Task Management (Non-Negotiable)

• Strong ability to build and maintain organized task-tracking systems.
• Experienced in monitoring progress, meeting deadlines, and creating repeatable workflows.
• Familiar with project management tools such as ClickUp, Asana, Monday.com, or Trello.

Organization & Time Management (Non-Negotiable)

• Skilled in managing multiple priorities with efficiency and confidentiality.
• Adept at coordinating across teams and balancing administrative and operational duties.

Executive Support (Preferred)

• Experience assisting executives or entrepreneurs with calendar, email, and task management.
• Capable of preparing SOD/EOD reports, agendas, and trackers to ensure alignment.

Communication & Reporting

• Clear, concise communicator with strong writing and documentation skills.
• Able to distill key updates, flag critical items, and support informed decision-making.

Additional Attributes

• Proactive, detail-oriented, and adaptable in dynamic environments.
• Maintains discretion and professionalism when handling sensitive information.
• Familiar with tools such as Gmail, Outlook, Slack, Google Workspace, Microsoft Office, and QuickBooks or Notion.

Benefits

• Fully remote work, Full-Time and Long-Term role (not project-based)
• Competitive Salary & appraisal opportunities

• HMO & Insurance
• PTO
• Lots of opportunities and areas for growth