Purchasing Manager

Summary: The Purchasing Manager will analyze market and delivery systems in order to assess present and future material availability, control purchasing department budgets, develop and implement purchasing and contract management instructions, policies, and procedures, direct and coordinate activities of personnel engaged in buying, selling, and distributing materials, equipment, machinery, and supplies. The individual will interview and hire staff and oversee staff training. Participate in the development of specifications for equipment, products or substitute materials. Prepare reports regarding market conditions and merchandise costs. Resolve vendor or contractor grievances and claims against suppliers. Review purchase order claims and contracts for conformance to company policy. Review, evaluate, and approve specifications for issuing and awarding bids. Administer on-line purchasing systems. Arrange for disposal of surplus materials. Locate vendors of materials, equipment or supplies, and interview them in order to determine product availability and terms of sales. Maintain records of goods ordered and received. Prepare and process requisitions and purchase orders for supplies and equipment. Prepare bid awards requiring board approval. Represent company in negotiating contracts and formulating policies with suppliers.

Essential Duties and Responsibilities:

Under general supervision, must be able to perform a variety of job duties including, but not limited to:

• Purchasing policy and planning
• Departmental staff recruitment, development, training and management
• Purchasing project prioritization and management
• Managing purchasing information and systems, and purchasing services
• Managing purchasing staff, suppliers, relationships, SLA’s (service level agreements)
• Setting (if no QA function), monitoring and managing quality and QA systems
• Effective proactive liaison with other departments as necessary to forecast, plan to meet, and to supply demand to relevant quality
• Effective proactive liaison with other departments regarding operating, resourcing services as necessary, e.g. IT
• Negotiating and administration of purchasing contracts
• Make or buy policy analysis and decisions
• Rent or buy policy evaluation and decision/ recommendation
• Cost saving budgeting and targeting
• Setting and planning how to achieve supplier accreditation and service level management
• Administration and reporting as necessary
• Accounting evaluation and financial justification including capital versus revenue
• Outsourcing strategy/ development/ management
•  Payment terms negotiation, optimization and management
• Stock and materials management
• Warehousing, distribution, shipping management (if applicable, or effective liaison with these functions/ departments)
• Packaging and transport regulatory awareness, compliance and information communication
• Health and safety compliance
• International trading issues/ imports/ legal, awareness and management
• Follow all Senior policies and procedures.
• Other duties with the work as assigned.

In addition to the above, Managers are to maintain an organized, clean and safe work area using safety standards and expectations while adhering to all quality practices. Senior is an Equal Opportunity Employer. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.