Sr Executive Assistant

This will be supporting our President, Chief Product Officer and Chief Operating Officer. We are seeking a highly skilled and proactive (Secondary) Sr. Executive Assistant to join our team and provide critical administrative support to our President, CPO, and COO. This position offers the opportunity to work closely with executive leadership while ensuring that the President’s time is optimized, day-to-day processes run smoothly, and key projects are well-coordinated. The ideal candidate will possess excellent organizational skills and demonstrate a high level of confidentiality and professionalism in all aspects of their work.  

• Schedule and manage all internal meetings 
• Plan and manage all internal events, such as leadership offsites, quarterly product reviews, or meetings that involve senior leadership, ensuring logistical details are handled seamlessly. 
• Serve as a backup to the Sr. Executive Assistant to the President, CPO, and COO, stepping in when needed to handle administrative tasks such as managing schedules, handling communications, and organizing internal and external meetings.  
• Maintain consistent communication with all stakeholders to ensure that key tasks are completed and deadlines are met without disruption.  
• Help in the preparation and coordination of materials for meetings, presentations, and reports.  
• Manage and track ongoing projects, ensuring deadlines are met and relevant materials are prepared.  
• Act as a liaison between different departments to ensure alignment and timely execution of initiatives.  
• Manage Expense Reports: Oversee the submission and processing of the Executive’s expense reports via Concur, ensuring accuracy and timely approvals.