HR Officer

Creating a positive working environment and developing a competent workforce through building partnerships with line managers and ensuring organizational compliance to all relevant policies and legislation.

Human Resource Duties:

• • Draft contracts of employment, capture new engagements, promotions, transfers and terminations on HR systems
  • Review and update HR documents i.e. engagement packs, and contracts of employment
  • Compile Salary advance forms timely and send them to finance for payments
  • Participate in disciplinary hearings and interviews and take minutes of the deliberations
  • Manage the Medical scheme and process invoices received from various medical institutions
  • Compile and manage employee time sheets timely
  •           Drive the development of HR strategies, goals and objectives, and ensure the delivery thereof.
  • Identify opportunities for updating and enhancing HR policies, processes and procedures to effect continual improvements in the division.
  • Facilitate adherence to HR policies, procedures and relevant legislation.
  • Facilitate the implementation of talent management and succession planning.
  • Assist business to effectively manage headcount.
  • Advise on and Manage employee relations.
  • Build a culture of Performance Management.
  • Proactively identify and pre-empt HR risks within SGS.

       General Administration Duties:

• • Carry out duties at the reception i.e. attend to walk-in clients, disseminate circulars and Memos and co-ordinate communication between offices, divisions, employees and clients
  • Coordinate renewal of Annual Trade Certificates i.e. ZRA. Ndola City Council, ZEMA, ZPPA, Certificate of Incorporation etc.
  • Ensure good record keeping of client and in-house documentation through effective employee filling systems
  • Facilitate document courier from one SGS site to the next
  • Keep records of vehicle service history and ensure that vehicles are serviced timely
  • Compile purchase requisitions, receive and stock items and keep records of the same
  • Arrange travel and accommodation for staff travelling i.e. Visa applications and renewals, flight bookings, employment permits etc.
  • Maintenance of HR equipment in conjunction with IT
  • Supervision of staff responsible for cleaning of office and office surroundings
  • Implement and manage ad hoc projects and duties as may be required and assigned from time to time.
  • Adhere to all quality and safety requirements of the SGS management system.
  • Perform any other reasonable tasks as assigned by direct line manager.