Management System Associate

Reporting Line

• This position reports to the Management System Executive.

Primary Responsibilities

• Assists the Management System Executive in the securing of government licenses and permits of the various NR-Minerals, NR-AGRI and I&E-Industrial Services operations, coordinating the Division’s training programs and updating of learning and development records of NR-Minerals, NR-AGRI and I&E-Industrial Services members and in the maintenance of the QHSE management systems of the Division. 
• Takes on the functions of the Management System Executive in his/her absence.

Specific Responsibilities

• Assists the Management System Executive in ensuring the compliance of NR-Minerals, NR-AGRI and I&E-Industrial Services Operations to applicable laws and government regulations thru the following:
  • Apply / renew necessary licenses and/or permits to government bodies such as DENR-EMB, PDEA, PNP-FEO, etc. 
  • Coordinate with relevant teams in securing the requirements for application/renewal of license/permit as well as preparation of reports
  • Monitor license/permit validity and ensure renewal within the lead-time period
  • Monitor reports and ensure submission before deadline
• Assists in the preparation, conduct and monitoring of training program, including the following:
  • Coordinate with operations and training providers on the conduct of the planned trainings
  • Prepares training materials and examinations, as necessary
  • Facilitates the corporate trainings of newly hired NR-Minerals, NR-AGRI and I&E-Industrial Services employees on the following topics, at a minimum: ISO 17020, ISO 17025, Basic Safety, Crystal, Rules for Life, etc.
  • Updates Training trackers and other training-related records
• Facilitates the timely calibration and/or verification of operations equipment and update of records in the Equipment Database and calibration program
• Assists in the conduct of QC and audit activities as defined by the NR-Minerals, NR-AGRI and I&E-Industrial Services Management such as compliance to HSMS activities, monitoring of IMS objectives and team KPIs, raising of non-conformity reports and monitoring of timely closure of NCs, etc.
• Assists the Management System Executive in creation, review, update and/or revision of IMS documentation
• Performs other related duties as may be assigned either in contribution to departmental goals or for his/her personal or professional training, education or development as programmed by his/her immediate superior.
• Complies with the Quality, Health and Safety, Environment and Energy (QHSEE) policies and supporting objectives including, but not limited to:
  • Demonstrates strong obligation to SGS QHSEE policies, procedures and work instructions by actively participating in meetings, projects and events, completes required training, intervenes in unsafe situations, refuses unsafe work, and complies fully with all applicable laws and regulations related to HSEE
  • Perform appropriately and immediately to emergency situations and assists other staff members in maintaining readiness to respond to emergencies within the workplace
  • Disposes or directs the disposal of waste generated as a part of daily work performed in a safe manner and in compliance with the disposal regulations and requirements, and in accordance with SGS Environmental Management System requirements
  • Reports all incidents, including near misses and hazards, that may affect the achievement of QHSEE objectives in accordance with SGS Incident Reporting and Management requirements
  • Efficiently uses all equipment, including safety equipment, and company owned property in the manner intended and reports any damaged / lost equipment to immediate superior 
  • Maintains a safe and tidy worksite according to the organization’s 5S program and guidelines
  • Maintains awareness of the safety and health related hazards and environmental aspects and proposes action plans to control the risks to immediate superior or QHSEE Coordinators
  • Actively participates in incident investigations and risk assessments as deemed necessary by SGS management
  • Fulfills the requirements needed in the success of the QHSEE Management System
  • Recognizes the potential consequences of not following the established policies, procedures, and guidelines, including not fulfilling the organization’s compliance obligations