Full Stack Digital Marketing & In-person Events Coordinator

Who We Are

Shae Group powers Magic University, a living ecosystem of personal transformation—bringing together retreats, Mystery School training, healers’ events, courses, and a vibrant global community rooted in precision human intelligence. We’re AI-first, human-powered, and obsessed with Precision Performance: building systems and content that move people—beautifully, effectively, reliably, and at scale.

Who You Are

You’re a jack-of-all-trades operator who can chat warmly with students as our Magic Genie, spin up funnels in GoHighLevel, run logistics for retreats, package long-form content into sellable courses, and cut sizzle / short / feature documentaries from piles of raw footage—leveraging AI tools at every step. You love ownership, fast turnarounds, and shipping real outcomes that make people’s lives better.

Role Overview

Own day-to-day communications, retreats/events, course productization, social growth, CRM automations, ambassador programs, and AI-assisted video production for Magic University. Work closely with our Master Healer to turn voice-note ideas into reality—pages, videos, assets, and launches.

Responsibilities

• Magic Genie (FB Messenger): 1:1 student comms, reminders, resource sharing, call scheduling; log everything in CRM.
  
  
• Retreats & Events: Venue sourcing and negotiation; chefs, AV, transport, itineraries, run-sheets; comms cadence.
  
  
• Course Packaging: Break long-form into 12 modules × 4 micro-weeks (48 units); assemble assets; ship product pages.
  
  
• Video: Deliver 2-min sizzles, 6–12-min shorts, 60–90-min documentaries, docuseries (AI-assisted).
  
  
• Social & Community: Content calendar, creation, growth loops, live coverage, moderation, reporting.
  
  
• CRM (GHL): Funnels, products, calendars, automations, deliverability, memberships; data hygiene and attribution.
  
  
• Ambassadors: Recruit, enable with kits, track performance; run incentives.
  
  
• Lead Gen: Qualify and handoff; maintain clean notes and next steps.
  
  
• EA Support: Action voice notes quickly; prepare briefs and follow-ups.
  
  

KPIs

• Genie SLA: ≥95% responses within 2 business hours; ≥99% within 24h.
  
  
• Retreats: 100% milestone on-time; CSAT ≥4.6/5.
  
  
• Course Packaging: ≥8 micro-modules live / month; launch defects <1%.
  
  
• Video Output: 1 sizzle + 1 short / month; 1 feature or 2 series episodes / quarter.
  
  
• Social: MoM growth ≥10%; engagement ≥7–10%.
  
  
• CRM: 100% opps with owner, stage, next step / date; deliverability on benchmark.
  
  

Automation: Uptime ≥99.5% (MTTR ≤30 min).

Requirements

Skills & Experience

• 3–5+ years in community / events / marketing operations and content production/post.
  
  
• Proven video portfolio (sizzle, short, long-form); strong story sense; expert in Premiere / Final Cut + AI tools.
  
  
• Hands-on GoHighLevel (funnels, products, automations, memberships, calendars, LC Phone / SMS).
  
  
• Social content production at scale using AI; platform-native fluency (FB / IG / YouTube / TikTok / LinkedIn).
  
  
• Event / retreat logistics and vendor management; contract and budget literacy.
  
  

Fast, clear English communication; high empathy and service orientation.

Benefits

• Base: USD $1,200–$2,200 / month (experience-based).
  
  
• Performance Incentives: Up to $800 / month for KPI over-performance.
  
  
• On Target Earnings: USD $2,000–$3,000+ / month.
  
  
• Application Process
• Please apply here.
• Sample Demo Tasks may include: 
• Sizzle: Cut a ≤2-minute sizzle from any long-form you’ve worked on (or use public-domain footage); include 3–5 bullet notes on your AI tools/process.
  
  
• Short: A 6–12 minute story cut; include edit script beats and caption sample.
  
  
• GHL Build: A funnel outline (wireframe + automations list) for “Mystery School Module 1” (opt-in → email/SMS → sales page → checkout → fulfillment).
  
  
• Retreat Plan: 1-page venue shortlist (budget vs features), comms cadence (T-60/30/14/7/1), and run-of-show sample.
  
  
• Genie Transcript: A 10-message FB Messenger sample conversation (supportive tone, resource links, clear next steps).
  
  
• Shortlist: will complete a live working session (camera-on required).