Administrative Personal Assistant

Coach Sveta Rhythmic Gymnastics Club, a company associated with ShortPoint is looking for a highly organized, proactive, and professional Administrative & Personal Assistant to support the CEO of two leading children’s activity academies in Dubai: Coach Sveta Rhythmic Gymnastics Club and NeedToDance Studio.

This role is ideal for someone who thrives in a dynamic environment, enjoys working with families and children-focused businesses, and has strong experience handling HR, government processes, and event coordination in the UAE.

Administrative & Executive Support

• Provide full administrative and personal assistance to the CEO.

• Manage calendars, schedules, meetings, and travel arrangements.

• Handle correspondence, documentation, and filing.

• Assist with merchandise orders, uniforms, and vendor coordination.
  

Communication & Relationship Management

• Professionally communicate with parents, vendors, coaches, and external partners.

• Draft and respond to emails, announcements, and official correspondence.

• Maintain positive relationships with families and suppliers.
  

Events & Bookings

• Support the planning and coordination of competitions, recitals, and workshops.

• Handle bookings for facilities and liaise with vendors/service providers for smooth event execution.
  

HR & Operations

• Assist with recruitment, onboarding, and maintaining employee records.

• Support HR compliance and daily operations.

• Manage government-related tasks (visas, labor contracts, license renewals).

• Liaise with UAE authorities (DED, MOHRE, GDRFA, Tasheel, etc.) to ensure timely processing.

• Handle sensitive information with confidentiality and professionalism.