Associate - Accounts payable

About the role

Job Title: Associate - Accounts payable

Experience : 2-4 Years

Location: Pune

Own end‑to‑end procure to pay process including travel and expense management for US and India entities, ensuring accurate posting, timely payments, and month close activities and audit support.

What you’ll do :

Invoice-to-Pay

• Receive, validate, and code vendor invoices; perform 2/3‑way match with Purchase Order/Goods Receipt Note.
• Resolve discrepancies (price/quantity/tax), obtain approvals per the matrix, and post to ERP.
• Run weekly/bi‑weekly payment cycles (NEFT/RTGS/IMPS/cheque), manage payment holds.
• Ensure correct vendor invoice posting considering India and US tax treatments.
• Vendor onboarding and maintain vendor master data for India and US with strong controls.
  
  Travel & Expense (T&E) Management
• Review T&E claims for accuracy, proper documentation, and alignment with company travel policy.
• Validate employee receipts, travel approvals, per diem rates, mileage claims, and foreign travel documentation.
• Coordinate with employees to resolve discrepancies or missing documentation, providing clear guidance and support.
• Ensure correct cost-center/project coding, and record prepaid/amortized travel expenses.
• Reconcile corporate credit card statements, track unsubmitted expenses, and escalate overdue submissions.
  
  Controls, Reporting & Audit
• Maintain internal controls (3‑way match thresholds, maker–checker, authorization limits).
• Prepare AP aging, cash‑outlook, drive vendor reconciliations and issue resolution.
• Assist in month-end closing activities, including AP accruals and reconciliations.
• Provide schedules and samples for statutory, tax, and internal audits; remediate findings promptly.
  
  Collaboration
• Partner with Facility, People, Talent, and other business teams in India and US/International entities to standardize processes and improve cycle time and accuracy.
  
  

What you should know:

• Education/Experience: B.Com/M.Com/MBA (Finance); 2–4 years in Accounts Payable for India, US and International entities.
• Technical skills: ERP experience (e.g., Quickbooks/Zoho/SAP/Oracle/NetSuite), Travel & Expense management tools, Gsheet, Excel (pivot, lookup, sumif etc.), and banking portals.
• Regulatory knowledge: Working knowledge of US, India and international taxation on vendor payments, and documentation for cross‑border remittances; comfort with audit requests.
• Quality & control: Detail orientation, documentation rigor, and adherence to internal controls/SOX‑like environments.
• Communication: Clear written/verbal skills for vendor management and cross‑time zone collaboration; ability to handle escalations professionally.
• Nice to have: Curiosity to learn, adapt new things and contribute in process improvement/automation.

Perks of joining the Sibros team:

• Competitive and generous total compensation package including equity options.
• Flexible vacation and paid time off. You’re the best person to decide when you need time off. Our flexible vacation policy puts you in control.
• Team events and off-sites.
• Budget for online courses, books, and conferences.
• Employee wellness programs to support self-care and overall wellness.