Production Coordinator

Responsibilities

• Understands the department(s) and works with the Production Supervisor and Department Head to maintain and manage the department schedule. 

• Under the guidance of the Production Supervisor, tracks progress of tasks for assigned artists or sequences in Shotgun to reflect scheduled, in-progress, and completed departmental work. Collaborates with other coordinators and supervisors to keep all data accurate and current. 

• Partners with the Production Supervisor and Department Head to set the priorities of the department , taking into account the priorities of the show that are established by the Production Supervisors and the Production Manager. 

• Enters and maintains production data in the studio's production database and related departmental records to reflect scheduled, in-progress, and completed departmental work.  Collaborates with other coordinators and managers to keep all data accurate and up to date. 

• Schedules meetings at the request of the Manager and Lead(s).  Proactively maintains the calendar with alertness to topics, deadlines, and conflicts.  Manages the schedules of key personnel.  

• Ensures proper preparation for all meetings and reviews. Records and publishes notes from meetings and reviews that accurately reflect action items and distributes as needed.  

• Coordinates work that enters and leaves the department to ensure completeness. Provides administrative support as needed to ensure that communications are accurate and complete. 

• As second in command to the Production Supervisor, proactively responds to requests for information and assistance from those within and outside of the department. 

• Follows up with Artist Leads on a daily basis to ensure task deliveries remain on schedule. 

• Assists Production Supervisor with maintaining quotas, deadlines & inventory, ensuring departmental productivity goals are consistently met. Generates weekly reports from department, quota… Brings concerns about potential schedule or budget overruns to the Production Supervisor and Production Manager. 

• Understands the department's workflow from the area she/he is attached to and understands the dependencies from departments of other areas. Acts as a point of coordination of work that enters and leaves the department ensuring procedures are followed to ensure workflow from one department to the next is as seamless as possible. 

• Communicates with other departments regarding department needs. 

• Stays abreast of issues on the floor and elevates information appropriately to the Production Supervisor. 

• Assists the Department Head and CG Supervisor in dealing with issues related to the department 

• Coordinates crew meetings. 

• Is responsible for multiple dailies sessions each day, as well as client reviews. 

• Ensures proper preparation for all meetings and reviews. Sets up Cinesync/RV sessions. Records and publishes notes from meetings and reviews that accurately reflect action items and an appropriate sense of urgency. 

• Keeps up on current production methodologies and on technology trends and tools that best suit the production and the company in the development of a stronger creative and technical environment.   

• Collaborates with other team members, when necessary.  

• Follows the Supervisor’s and Lead´s guidance.  

• Mentor the Production Assistants. 

Requirements

• 3-5 years in VFX or animation industries , preferably as a Production Coordinator in feature-animation film production or VFX. 

• At least 1 year of experience in the animation industry. 

• Bachelor’s degree in film, art, communications or related field. 

 

• Professional working knowledge of Google Spreadsheets, Microsoft Outlook, Excel and Word. 

• High English level. 

• Spanish desirable.