Production Assistant

Responsibilities

• Under the guidance of the Production Supervisor, tracks progress of tasks for assigned artists or sequences in the production tracking system. 

• Assists Production Coordinator/Supervisor with department calendar and handles the scheduling for the Department Head. Interacts with department leadership. 

• Assists Production Coordinator/Supervisor with maintaining quotas, deadlines & inventory, ensuring departmental productivity goals are consistently met. 

• Understands the department and works with the Supervisor to maintain and manage the department schedule. 

• Follows up with Artist Leads on a daily basis to ensure task deliveries remain on schedule; communicating any schedule changes to appropriate Artist Leads, Supervisors and Production team as needed. 

• Is responsible for multiple daily sessions each day, as well as client reviews. 

• Ensures proper preparation for all meetings and reviews. Records and publishes notes from meetings and reviews that accurately reflect action items and an appropriate sense of urgency. 

• Is aware of work in progress in the department. 

• Enters and maintains production data in the studio's production database to reflect scheduled, in-progress, and completed departmental work. Collaborates with other coordinators and managers to keep all data accurate and current. 

• Schedules meetings at the request of the Manager and Lead(s).  

• Proactively maintains the calendar with alertness to topics, deadlines and conflicts.  

• Proactively responds to requests for information and assistance from those within and outside of the department. 

• Is responsible for various daily office activities: schedules meetings, books rooms, copies, files, types up notes and distributes accordingly and distributes and collects timecards for the department. 

• Communicates with other departments regarding department needs. 

• Wills to take on new challenges in order to have a more detailed knowledge of the department and pipeline. 

• Keeps up on current artistic methodologies and on technology trends and tools that best suit the production and the company in the development of a stronger creative and technical environment. 

• Assists other team members, when necessary. 

• Follows the Supervisor’s and Lead´s guidance. 

Requirements

• 0-2 years of professional experience in VFX or animation industries. 

• Desirable knowledge or experience in Animation 3D. 

• Degree in film, art, communications, media communications or related field. 

• Professional working knowledge of Google Spreadsheets, Microsoft Outlook, Excel and Word. 

• Experience with production tracking software is a plus (for example, Shotgun). 

• Medium English level required. 

• Spanish desirable.