Medical Team Assistant

The Administrative Support role provides comprehensive and professional back-office assistance to Medical Directors. The position ensures efficient administrative operations, supports event coordination, manages documentation processes, and maintains compliance with internal procedures and company standards.

Administrative & Executive Support

• Provide full administrative support to Medical Directors.

• Manage travel arrangements, including booking and coordination.

• Prepare meeting agendas and assist with protocol writing.

• Upload and manage documents using DocuSign.

• Handle incoming and outgoing mail, post, and correspondence.

• Obtain necessary signatures and manage document workflows.

• Maintain structured filing systems, shared drives, and archives.

• Maintain and update approval process lists.

Financial & Procurement Support

• Create Purchase Orders (POs) and monitor the PO process.

• Manage and process invoices in accordance with internal procedures.

Event & Congress Coordination

• Plan, coordinate, and support implementation of:

  • Congresses and symposia

  • Internal events and training sessions

• Provide support to the Congress Manager as needed.

Process Optimization & Compliance

• Contribute to process improvements and workflow optimization.

• Ensure proper documentation and archiving standards.

• Assist in maintaining compliance with company policies and regulatory requirements.

Communication

• Handle professional correspondence with clients and external stakeholders.