Office coordinator (70314548)

How You’ll Make an Impact:  

Reporting to the Office Manager, the Office Coordinator will be responsible for the day-to-day organization of our Toronto office and will be the first point of contact for our employees and visitors. The Office Coordinator will be an energetic, organized and detail-oriented professional who doesn't mind wearing many hats.

As a an Office Coordinator, you will: 

Office Coordination

Welcome employees and visitors to the office: register, safety orientation

Manage incoming and outgoing correspondence, including e-mails, mail and parcels

Manage meeting room schedules, assist with catering orders and setting up/cleaning meeting spaces

Monitor and order inventory for the office, restock all kitchen and supplies (coffee machines, etc.)

Submit work orders and schedule repairs for general office space and equipment

Research, plan and organize all social activities and wellness initiatives (office lunches, ad’hoc parties, etc.)

Answer the main phone lines for the Toronto and Montreal offices, transfer calls to employees, provide information, and answer general inquiries

Admin Support

Process invoices, submit new supplier requests and follow up on outstanding invoices

Support coordination and administrative efforts as assigned across teams

Lead and execute technology- and AI-enabled simplification assignments as directed

Administrative and coordination support may include targeted support for leaders where it improves efficiency and execution