Office coordinator (70314548)

How You’ll Make an Impact:  

Reporting to the Office Manager, the Office Coordinator will be responsible for the day-to-day organization of our Toronto office and will be the first point of contact for our employees and visitors. The Office Coordinator will be an energetic, organized and detail-oriented professional who doesn't mind wearing many hats.

As a an Office Coordinator, you will: 

Office Coordination

• Welcome employees and visitors to the office: register, safety orientation
• Manage incoming and outgoing correspondence, including e-mails, mail and parcels
• Manage meeting room schedules, assist with catering orders and setting up/cleaning meeting spaces
• Monitor and order inventory for the office, restock all kitchen and supplies (coffee machines, etc.)
• Submit work orders and schedule repairs for general office space and equipment
• Research, plan and organize all social activities and wellness initiatives (office lunches, ad’hoc parties, etc.)
• Answer the main phone lines for the Toronto and Montreal offices, transfer calls to employees, provide information, and answer general inquiries

Admin Support

• Process invoices, submit new supplier requests and follow up on outstanding invoices
• Support coordination and administrative efforts as assigned across teams
• Lead and execute technology- and AI-enabled simplification assignments as directed
• Administrative and coordination support may include targeted support for leaders where it improves efficiency and execution