Specialist, Payroll & AP

Summary of Job (brief description)

Soleno Therapeutics is seeking a detail-oriented and proactive Accounts Payable & Payroll Specialist to support daily accounting operations. This role will manage full-cycle accounts payable, payroll administration, expense reimbursements, credit card processing, vendor maintenance, and contribute to month-end close. The Specialist will partner closely with the AP Manager and the broader Finance team to ensure accuracy, timeliness, and compliance across financial workflows.

Responsibilities

• Process vendor invoices, purchase orders, and payments using Bill.com (and support potential future system transitions).
• Ensure proper coding, approvals, documentation, and adherence to company spending policies.
• Manage vendor setup and maintenance, including W-9 collection and tax documentation.
• Assist with weekly payment runs, AP aging review, and follow-up with vendors as needed.
• Support month-end AP accruals, reconciliations, and reporting.
• Process and reconcile corporate credit card transactions and employee submissions.
• Prepare and process bi-weekly payroll using the company’s payroll system (software Rippling).
• Maintain accurate payroll records, ensuring correct wages, deductions, and benefits.
• Support onboarding and offboarding activities related to payroll setup and changes.
• Review payroll reports for accuracy and support payroll-related journal entries.
• Serve as the point of contact for employee payroll questions.
• Review and process employee expense reports in Concur.
• Ensure policy compliance, proper documentation, and timely reimbursements.
• Provide employee support or training for expense-related inquiries.
• Assist with annual 1099 reporting and support related tax compliance.
• Support internal and external audit requests as needed.
• Maintain and improve internal controls across AP and payroll processes.
• Partner closely with the AP Manager and Finance team to support process improvements.
• Contribute to projects, system enhancements, and scaling initiatives as the company grows.
• Assist with ad hoc accounting duties as needed.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business, or related field preferred.
• 3–5 years of combined Accounts Payable and payroll experience.
• Experience working in biotech or life sciences is a plus.
• Proficiency with Bill.com, Sage Intact and Concur; familiarity with general accounting systems preferred.
• Solid understanding of payroll fundamentals, AP best practices, and 1099 requirements.
• Strong attention to detail and ability to maintain accuracy in a fast-paced environment.
• Excellent communication, organizational, and time management skills.
• Ability to work independently and collaboratively while handling confidential information with discretion.

Salary Range: $85,000 - $110,000 annually

(Actual salary at the time of hire may vary and may be above or below the range based on various factors, including, but not limited to, the candidate’s relevant qualifications, skills, and experience, as well as the location where this position may be filled.)