Executive Assistant / Scheduler

What Your Day-To-Day Looks Like (Position Responsibilities):

You will serve as a trusted front-office partner responsible for ensuring the Director’s time, engagements, and office operations are executed with precision.
 
Executive Scheduling & Calendar Management
• Manage and deconflict a complex, high-visibility calendar, coordinating engagements across HQMC, DoD, Joint Staff, and external stakeholders
• Develop daily/weekly schedule products (day cards, read-aheads, forecast schedules)
• Prioritize competing requirements and ensure leadership is fully prepared for each engagement
Meeting & Engagement Support
• Coordinate and execute meetings, briefings, and events, including:
  • Agenda development and logistics
  • Read-ahead materials and briefing books
  • Secure spaces, AV, and visitor access
  • Track actions, taskers, and follow-ups to completion
  • Prepare and quality-check executive correspondence, memos, and briefing materials
  Travel Coordination (DTS)
  • Plan and manage CONUS and OCONUS travel using the Defense Travel System (DTS)
  • Build detailed itineraries and trip books
  • Coordinate last-minute changes and ensure compliance with travel regulations
  Front Office & Administrative Operations
  • Serve as the primary point of contact for internal and external stakeholders
  • Manage office workflow, communications, and tasking systems (e.g., TMT/CATMS)
  • Coordinate visit requests, clearances, and escort requirements
  • Maintain organized records, files, and executive documentation
  Office Management & Daily Operations
  • Support day-to-day office operations including:
    • Supply management and workspace coordination
    • Security and access procedures
    • Coordination across HQMC staff sections
    • Enable smooth execution of the Director’s operational priorities

What You Need to Succeed (Minimum Requirements):

• Active DoD Secret Clearance
• 3–7+ years of experience supporting senior leadership in a DoD or Federal environment
• Demonstrated experience supporting SES, Flag, or General Officers
• Advanced experience with:
  • Executive calendar management and scheduling
  • Defense Travel System (DTS)
  • Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams)
  • Strong understanding of DoD administrative, correspondence, and security processes

Ideally, You Also Have (Preferred Qualifications):

• Prior experience working in the Pentagon or HQMC
• Familiarity with task management systems (TMT, CATMS, or similar)
• Experience preparing executive-level briefing materials and read-aheads
• Bachelor’s degree (or equivalent experience)

Key Skills & Attributes

• Exceptional organizational and time-management skills
• Ability to operate in a fast-paced, high-demand executive environment
• Strong judgment and ability to prioritize competing requirements
• Professional presence and ability to interact with senior leaders
• High level of discretion handling sensitive and classified information
• Proactive, anticipatory mindset (stays ahead of the schedule, not behind it)

Why Spry Methods

At Spry, we bring senior-level expertise and small business agility to mission-critical environments. Our teams operate directly alongside federal leadership, delivering results that matter—from HQMC enterprise operations to DoD-wide transformation efforts.
 
In this role, you won’t just manage a calendar—you will enable decision advantage at the highest levels of the Marine Corps.