Sales Coordinator

POSITION OVERVIEW

Reporting to the VP of Sales, the Sales Coordinator plays a key role in supporting the daily operations of the Sales Department by assisting project managers, estimators, and field personnel. This position helps ensure smooth coordination of project documentation, data entry, scheduling support, registration processes, and client communications throughout all phases of the sales process for both sides of the department.

ESSENTIAL JOB FUNCTIONS

HVAC Department:

• Perform and/or follow ups on all stormwater requests for inspections.

• Follows up on quality and completions for all stormwater inspections.

• Create internal job numbers for projects and input into Pipedrive

• Determine site inspection and visit schedules, scheduling pre-con meetings, and client meeting priorities.

• Provide input during team strategy sessions and sales meetings.

• Support internal communication and information flow across departments.

• Utilize and collaborate sales team resources for assistance.

• Decide which HOA projects to bid and pursue, based on viability and alignment with strategy.

DC Department:

• Perform general support and administrative duties for the Construction Department to ensure operational efficiency.

• Input bid requests from Bidboard/Building Connected into Pipedrive and organize associated digital files.

• Manage job setup procedures, including Drywell project registration and compliance with EPA regulatory requirements.

• Perform system registrations with governing agencies, ensuring accuracy and compliance.

• Communicate with clients to gather required information for drywell registrations and other compliance documents.

• File drywell registrations with appropriate agencies after job completion.

• Organize and input new project details into the project management system and maintain accurate records.

• Assist in construction estimating tasks by gathering required documents and supporting bid proposal preparation.

• Assist in ongoing projects for clients, ensuring responsive service and detailed follow-through.

• Collaborate across teams to support internal projects and departmental initiatives.

EDUCATION & EXPERIENCE

• Associate degree in Construction Management, Environmental Science, or a related field, or equivalent combination of education and hands-on experience.

• Experience in construction administration, project coordination, permitting support, or related roles preferred.

• Relevant certifications or technical training such as OSHA 10, construction documentation, Microsoft Office Suite, and basic GIS knowledge are a plus.

• Strong understanding of construction processes, documentation, and coordination in support of project delivery.

Benefits:

• Medical/Dental/Vision insurance
• Paid Time Off & Holidays
• 401(k) Match (after 6 months)