Controls Hardware Technical Assistant

The Technical Assistant supports the Controls Engineering Manager and the Controls team with project coordination, planning, reporting and administrative follow-up for automation projects. The role maintains project dashboards in Smartsheet, coordinates progress, resource and budget tracking, supports procurement activities and continuously improves planning, reporting and engineering processes.

• Maintain project dashboards and planning in Smartsheet.
• Track project progress, milestones and deliverables (design freeze, drawings, BOM, material ordering, deliveries, installation handover, checklists and open items).
• Prepare progress reports and management dashboards.
• Monitor actuals versus budget for field equipment, electrical cabinets, electrical installation contractors and engineering hours.
• Support capacity planning, headcount allocation and workload reporting.
• Coordinate engineering input with PMO and other stakeholders.
• Support RFQs, bid evaluations, Purchase Requisitions (PR) and Purchase Orders (PO).
• Follow up material deliveries and installation parts for new projects.

• Standardize and continuously improve planning, reporting and engineering processes.
• Maintain templates, dashboards and project documentation.
• Ensure consistent project data across Smartsheet and other systems.

• Maintain project documentation and reporting.
• Support project meetings, action lists and management reporting.
• Keep project data accurate and up to date.

Build up good knowledge of Smartsheet and the other planning and reporting tools the team uses.

Stay familiar with the way MOVU plans and reports its projects.

Share what works well with the rest of the team, so the whole team gets better at planning and reporting.