Travel Desk Specialist

Responsibilities

• Coordinate and manage all travel arrangements (flights, hotels, visas) through the company’s approved travel agency.
• Provide guidance and support to employees on visa applications, travel documentation, and related requirements.
• Maintain and regularly update the shared travel tracker, ensuring accuracy in requests, approvals, status updates, and cost records.
• Ensure full compliance with the company’s Travel Policy and highlight any deviations when necessary.
• Prepare, analyze, and distribute regular travel reports covering usage, costs, and travel trends to management.
• Deliver timely assistance and administrative support to the operations team on travel-related matters and other assigned tasks.

Qualifications

• Bachelor’s degree in any field.
• 3+ years of experience travel coordination.
• Familiarity with travel booking systems or vendor coordination is a plus.
• Strong organizational and multitasking skills.
• Proficient in MS Office (Excel, Word, Outlook) and ERP systems (preferred).
• Excellent communication skills in English (written & spoken).
• High attention to detail, confidentiality, and time management.