Legal Administrator

About This Role:
Switchboard Hiring, a boutique recruiting agency, is helping a small but growing legal practice hire a Legal Administrator. This is a brand-new role, perfect for someone who enjoys building processes, establishing best practices, and working closely with leadership to shape the way a firm operates.

The Role:
As the Legal Administrator, you’ll work alongside the firm’s Owner to manage operations, streamline workflows, and help set up systems that ensure efficiency and compliance. This is a hands-on role where your contributions will directly impact the growth and success of the firm.

Key Responsibilities:

• Build and manage day-to-day office operations, including scheduling, communications, and document management
• Support billing, invoicing, and financial tracking processes
• Help establish and maintain compliance with legal procedures, deadlines, and regulatory requirements
• Coordinate case management, filings, and client communications alongside attorneys
• Work with paralegals or administrative staff as needed
• Develop and improve processes to support firm growth and efficiency

Requirements

Who You Are:

• Experienced in a law firm or corporate legal environment
• Excited by new, evolving roles and the opportunity to shape processes from the ground up
• Highly organized, detail-oriented, and proactive
• Comfortable handling confidential information and juggling multiple priorities
• Skilled in office management software and legal tools
• Can work a hybrid schedule between home and office
• Professional Legal Administrator (PLA) certification or similar designation – a plus, but not required

Other Titles You Might Know This Role By:
If you’ve held titles such as Law Office Manager, Legal Operations Manager, Legal Services Administrator, Office Manager (Legal), Director of Legal Operations, or Chief Legal Administrator, this role could be a great fit.

Benefits

Why You’ll Love This Role:

• Be a foundational part of a growing firm and have a real impact
• Work directly with leadership to establish best practices
• Opportunity to take ownership and influence workflows
• Salary for this role begins at $85,000 -$105,000 (adjustment to this range will be considered for more highly qualified applicants)