Project Manager- Policy driven IT projects in EU context

Description of the Tasks

Following tasks will be performed by the external service provider:

• Overall coordination of the ESSPASS pre-implementation project: Coordinate the execution of an international project aimed at providing suggestions about the business and technical specifications of the ESSPASS solution, ensuring coherence across all work streams.

• Planning and management of work streams: Structure, plan, and monitor multiple parallel work streams involving Member State representatives, Commission experts, and external stakeholders, ensuring timely delivery of agreed outputs.

• Design, organisation, and moderation of workshops: Organise and facilitate workshops, working groups, and technical meetings to support Member States and experts in producing business, functional, and technical specifications.

• Interface between business and technical perspectives: Act as a bridge between policy, business, and technical stakeholders, ensuring that business requirements are translated into coherent and implementable technical specifications.

• Stakeholders coordination and alignment: Ensure continuous coordination and alignment among participating Member States, Commission services, and experts, managing dependencies and resolving misunderstandings or divergences.

• Monitoring progress and managing risks: Track progress against agreed plans, identify risks and bottlenecks, propose mitigation measures, and escalate issues where necessary.

• Documentation and consolidation of outputs: Consolidate contributions from different work streams into coherent, high-quality deliverables, including specifications, summaries, and decision documents.

• Support to governance and decision-making: Prepare briefing materials, status reports, and decision points for project governance bodies, ensuring transparency and informed decision-making.