Senior Office Manager & Events Coordinator

About Sygaldry

Sygaldry Technologies is building quantum-accelerated AI servers to exponentially speed up training and inference for AI. By integrating quantum and AI, we're accelerating the path to super intelligence, and addressing the problem of rising compute costs and energy bottlenecks. Sygaldry AI servers combine multiple qubit types within a single, fault-tolerant architecture to deliver the combination of cost, scale, and speed necessary for advanced AI applications. We pioneer new domains in physics, engineering, and AI, tackling the hardest challenges with a grounded, optimistic, and rigorous culture. We're looking for individuals ready to define the intersection of quantum and AI and drive its profound global impact.

Key Responsibilities

Operational Excellence & Administration

• Own the daily functionality and presentation of the office, ensuring the space remains immaculately organized, welcoming, and fully stocked for the entire team.

• Develop, document, and continuously refine clear, scalable office policies, systems, and procedures for high operational rigor.

• Manage general office logistics, including coordinating mail, supplies, access control systems, and interfacing with IT for basic office technology needs.

• Provide highly organized administrative support for company-wide projects and initiatives that require discretion, execution excellence, and rigorous follow-through.

People & Culture

• Act as a key culture carrier, building intentional and inclusive in-person experiences that reinforce Sygaldry’s values and fostering a positive, inclusive, and productive office culture for the entire team.

• Act as the host and face of the company for all visitors, creating a warm, welcoming environment of professionalism and positive energy.

• Liaise new/relocating employees to coordinate and schedule ensuring a seamless employee onboarding experience.

• Support all administrative and employee-facing needs, including onboarding and offboarding processes and workspace setup.

Event Coordination

• Spearhead the coordination and onsite experience for all visits and candidate interviews, ensuring a seamless and professional experience for every guest.

• Develop comprehensive planning documents (timelines, run-of-show, contingency plans) to ensure every event is executed with precision and care.

• Plan and execute internal and external company events from concept to completion.

Qualifications & Skills

Required

• 7+ years of experience in project management, office management, facilities operations, or administrative leadership

• Exceptional attention to detail and a track record of delivering complex projects

• Demonstrated experience planning and owning office buildouts, moves, or expansions

• Proven experience coordinating events end-to-end, including logistics, vendors, and onsite execution

• Strong organizational and time-management skills with the ability to manage multiple priorities

• Excellent written and verbal communication skills

• Proficiency with Google Workspace

Preferred

• Experience managing vendors, contractors, and buildout projects

• Familiarity with HR or people operations support

• Experience in tech startups or AI-focused environments

• Proactive, solutions-oriented mindset with a strong sense of ownership

• Comfort with operational systems and tools; experience with Notion, ClickUp

How We're Different

At Sygaldry, curiosity and intellectual courage drive our work. We approach ambitious challenges with a grounded, optimistic, and rigorous culture and know that kind people build the strongest teams. We prioritize mission over ego and collaborate openly with a strong sense of shared purpose. We dream big, yet we execute with a love of detail. We’re looking for scientists, engineers, and operators to forge new paths with us at the intersection of quantum and AI.

Culture and Benefits

• Visa Sponsorship - We know what it takes to make top talent thrive here. We’re open to supporting visas whenever possible.

• Compensation - We value your contribution and invest in your future with a competitive salary and meaningful equity.

• Benefits - Your well-being matters. We provide company-sponsored health coverage to give you and your family peace of mind.

• Connection - Whether it’s company offsite or casual crew socials, we make time to connect, recharge, and have fun together.

• Time Off - We trust you to take the time you need. Unlimited PTO so you can rest, recharge, and come back ready to make an impact.

We encourage applications from candidates with diverse backgrounds. We are an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability, genetic information, or other applicable legally protected characteristics.

We encourage you to apply even if you do not believe you meet every single qualification. If you don’t think this role is right for you, but you believe that you would have something meaningful to to contribute to our mission, please reach out at [email protected]