Administrative Support Specialist

The Administrative Support Specialist provides clerical, organizational, and project support for the firm’s architectural and management staff. This position ensures smooth day-to-day operations of the office and supports the delivery of high-quality service to clients.

Essential Duties and Responsibilities

·         Greet and direct visitors; answer and route incoming calls.

·         Provide administrative support for architects and project managers, including scheduling, correspondence, filing, and document preparation.

·         Manage office supply inventory and coordinate vendor services.

·         Assist with project coordination, including organizing drawings, proposals, and reports.

·         Support human resources and finance activities, including timekeeping, expense reporting, and onboarding tasks.

·         Assist with marketing and business development efforts by maintaining resumes, portfolios, and proposal materials.

·         Perform additional related duties as assigned.

Requirements

·         High school diploma or equivalent required; associate’s or bachelor’s degree preferred.

·         2+ years of administrative or office support experience (architecture, engineering, or professional services preferred).

·         Proficiency in Microsoft Office Suite; ability to learn industry-specific software.

·         Strong communication, organizational, and problem-solving skills.

·         Ability to manage multiple tasks with accuracy and attention to detail.

Benefits

Health, 401k

4.5 days/week - 9 hours Mon - Thur and 4 hours on Friday (overtime as needed)

Additional paid time off during Christmas/New Year period (where project load allows)

Firm-social events