Administrative Assistant/Office Coordinator

About the role

• We’re looking for an organized, reliable Administrative Assistant & Office Coordinator to support our CEO and CFO while also helping ensure smooth day‑to‑day coordination of our Needham office. This is a junior‑level, hands‑on role ideal for someone who enjoys keeping people and offices organized, takes pride in strong follow‑through, and is comfortable working with confidential information.
• This role is hybrid, with an expectation of being onsite in our Needham, MA office 2–3 days per week.

What you'll do

• Executive Support
• • Manage calendars for the CEO and CFO, including scheduling meetings and coordinating logistics across teams
  • Prepare meeting logistics (Microsoft Teams/Outlook invites, agendas, materials, and follow ups)
  • Assist with travel coordination and basic itinerary planning as needed
  • Process expenses and support administrative approvals accurately and on time
  • Help prepare documents and presentations (formatting, proofreading, version control)
• Office Coordination (Needham)
• • Provide on-site office support 2-3 days per week, helping ensure the office runs smoothly
  • Coordinate conference rooms, visitors, and onsite meetings
  • Support basic office needs such as supplies, food orders for meetings, and day-of logistics
  • Partner with internal teams to support in-office meetings, leadership visits, and occasional events
• Administrative Follow-Through
• • Track action items, deadlines, and administrative tasks to complete
  • Handle sensitive information with discretion and professionalism
  • Serve as dependable point of contact for administrative and office-related questions

Qualifications

• 1–3 years of experience in an administrative assistant, coordinator, or office support role
• Strong organizational skills, attention to detail, and reliability
• Comfortable supporting senior leaders and adjusting as priorities change
• Clear, professional written and verbal communication skills
• Proficiency with Microsoft tools (Outlook, Teams, Word, PowerPoint, Excel)
• Ability to maintain confidentiality and use good judgment
• Must be based in Massachusetts with the ability to commute to our Needham office 2–3 days per week

 Nice to Have (Not Required)

• Prior experience supporting executives
• Experience in a hybrid office environment

Why You’ll Enjoy This Role

• Exposure to how senior leaders operate and how the business runs
• A role with variety, relationships, and clear expectations
• Travel where appropriate to support meetings and events.
• Opportunity to grow administrative and office coordination skills in a supportive environment

Benefits
All full-time employees of The Channel Company enjoy benefit offerings such as medical, dental, vision, tele-health, disability, life insurance, health savings accounts, paid parental leave, company matched 401k, unlimited PTO, sick time, and 15 company paid holidays. At The Channel Company we truly value work/life balance, are 100% remote, and employees enjoy flexible working hours. Beyond that, we are an innovative, collaborative, and inclusive group of employees who come together to overcome challenges and achieve best-in-class results.

Individuals seeking employment at our company are considered without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation.

* The Channel Company is licensed in the following states: AZ, CA, CO, CT, FL, GA, ID, IL, KS, LA, MA, MD, ME, MI, MN, MO, NC, NH, NJ, NY, OH, OR, PA, RI, SC, TN, TX, UT, VA, WA. To be considered for this opportunity, you must reside in one of these listed states.