Summer Camp Coordinator (Seasonal)

Position Summary

The Summer Camp Coordinator   plays a critical role in launching and supporting The Tech Interactive’s summer camp program. Reporting to the Camp Manager, this position is responsible for the behind-the-scenes coordination that allows camp programming to run smoothly, safely, and professionally. The Camp Administrator supports camper registration, family communication, staff onboarding, scheduling, logistics, and day-to-day operational needs before and during the camp season.

This role is ideal for an organized, detail-oriented individual who enjoys coordination, communication, and problem-solving in a fast-paced, mission-driven educational environment.

This is a 40 hours per week seasonal position for the Summer camp season. This is a non-exempt (hourly) role reporting to the Summer Camp Program Manager.

Summer Camp at the Tech this year runs from June 15 to August 7, 2026.

Key Responsibilities

Pre-Season Camp Preparation (May–June 15)

• Support camper registration processes, including tracking enrollment, waitlists, session changes, and required forms.
• Serve as a point of contact for camp families, responding to questions via email and phone and escalating concerns as needed.
• Assist with onboarding seasonal camp staff, including coordinating paperwork, background check requirements, training schedules, and orientation logistics.
• Help organize staff schedules, coverage plans, and role assignments in collaboration with the Camp Manager.
• Coordinate camp logistics such as room assignments, supply ordering support, daily schedules, and materials preparation.
• Maintain accurate records related to campers, staff, attendance, and program operations.

In-Season Camp Support

• Provide daily administrative and operational support to the Camp Manager and camp staff.
• Support check-in/check-out processes, attendance tracking, and camper documentation.
• Assist with day-to-day coordination needs, including schedule adjustments, substitute coverage, and communication with families.
• Help ensure compliance with youth safety policies, staffing ratios, and operational procedures.
• Support onboarding and supervision logistics for Junior Counselors, ensuring appropriate documentation and supervision structures are in place.
• Assist with troubleshooting operational challenges calmly and professionally in a dynamic camp environment.

Communication & Coordination

• Draft and distribute camp communications to families and staff, including reminders, updates, and logistical information.
• Collaborate with Education, Guest Services, and other internal teams to support smooth camp operations within The Tech Interactive.
• Provide input and feedback to the Camp Manager on systems, workflows, and opportunities for continuous improvement.

Additional Duties

• Participate in required training, planning meetings, and post-season wrap-up tasks.
• Complete additional camp-related administrative or operational tasks as assigned.

Requirements and Skills

• Experience in administrative, coordination, or operations roles; experience in camps, education programs, museums, or youth programs is highly preferred.
• Enthusiasm for the unique culture of summer camp, including participating in theme days, playful traditions, costumes, and other joyful, high-energy elements that help create a fun, welcoming camp experience.
• Strong organizational skills with the ability to manage multiple tasks, deadlines, and details simultaneously.
• Excellent written and verbal communication skills, particularly when interacting with families and seasonal staff.
• Comfort using digital tools for scheduling, data tracking, email communication, and document management.
• Ability to work independently while collaborating closely with a small, fast-moving team.
• Professional, calm, and solutions-oriented approach in a high-energy environment.
• Interest in youth programs, education, or informal learning environments.

Working Conditions and Schedule

• This is an onsite, seasonal position beginning in May and continuing through the end of the summer camp program.
• Schedule increases during peak camp operations; hours may vary based on program needs.
• Requires periods of standing, walking, and movement throughout The Tech Interactive campus.
• Some early mornings may be required during camp sessions to support daily operations.

Inclusion, Diversity, Equity, and Accessibility (IDEA) at The Tech

Our success is dependent on building teams that include people from different backgrounds and experiences who challenge each other’s assumptions with fresh perspectives. To that end, we look for a diverse pool of applicants including but not limited to those from historically marginalized groups — women, people with disabilities, people of color, people who are lesbian, gay, bisexual, transgender, and/or nonconforming, veterans, and people from different socioeconomic backgrounds.

The Tech will provide an equal opportunity in recruitment and employment to all individuals and will not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition, military or veteran status, marital status, domestic partner status, sexual orientation, genetic information, or any other basis protected by applicable law. Any applicant with a disability may contact The Tech Interactive to arrange for accommodations. Please contact the Tech at [email protected] or call (408) 795-6248.