Transport Administrator

Delivery Docket & Charge Processing

• Process delivery dockets for SES, SDV, SLC, SPR, Transam Logistics, Waste Bin Charges, and Weighbridge.
• Verify delivery dockets against container lists for FCL movements.
• Check Weighbridge certificates and ensure accurate charging.
• Manage outside hire for waste bins and process related charges.

Fumigation & Storage Charges

• Process fumigation and storage fees based on work orders from the Operations team.
• Verify details with SCU before raising invoices.

Internal & External Query Handling

• Respond to queries relating to charge code loss, WIPS, accruals, unbilled items, and unlocked transactions.

Petty Cash & Allowance Management

• Maintain a petty cash float.
• Ensure proper approvals are obtained before releasing petty cash.
• Arrange allowances for drivers travelling for project work or container deliveries outside Suva.

Timesheet & Overtime Administration

• Check weekly timesheets and overtime entries.
• Ensure all timesheets are submitted every Wednesday.
• Follow up on log sheets for overtime job numbers and details.
• Record overtime job numbers accurately.

Allowance Preparation

• Ensure allowance forms are completed and sent for approval.
• Release funds from petty cash or coordinate with Finance.

Creditors Invoice Processing

• Review creditor invoices against requisition forms to ensure accuracy of items purchased and amounts charged.
• Obtain approvals and forward invoices to Finance.
• Work on outstanding LPO lists and follow up with relevant departments.

General Administrative Support

• Open general job files as required.
• Carry out additional duties assigned by management.