Office Coordinator

Office Management:

• Manage office supply inventory and complete orders when necessary.
• Report repairs and maintenance issues to building engineers and ensure the tasks are completed in a thorough and timely manner.
• Order office snacks/drinks on a weekly basis to keep the refrigerator stocked.
• Maintain cleanliness of shared spaces (e.g., conference rooms, kitchen, studio).
• Assist with logistical needs of Agency meetings and events, such as ordering food and/or supplies.
• Manage the Agency paid time off calendars and report to HR during biannual timecard audits.

Reception:

• Greet visitors and escort them to conference rooms and/or offices.
• Answer questions about the organization.
• Receive, sort, and route mail; maintain and distribute publications.

Administrative Support:

• Provide light administrative support for two Executives including, but not limited to:
  • Completing monthly expense reports.
  • Coordinating IT requests.
  • Scheduling meetings on an as needed basis.

Employee Onboarding:

• Create welcome baskets, prepare workspace(s), and print necessary onboarding materials.
• Conduct new hire office tours and initiate introductions.
• Connect new hires with their assigned “Wonderful Buddy.”