Job Overview
- Support day-to-day operations of the Executive floor, including ordering snacks and beverages, stocking kitchens, replenishing office supplies.
- Utilize excellent organizational skills to maintain complex calendar management including meeting scheduling, travel arrangements, accommodations and other transportation plans.
- Ensure conference rooms are well-maintained and available for use.
- Assist with the day-to-day functions of our Wonderful Property Management team, stock kitchens, replenish office supplies as needed.
- Maintain a professional and polished demeanor, with flexibility to adjust to changes in your day.
- Provide seamless coverage and support for Executive Assistants and reception staff during absences, breaks, vacation or periods of high demand, ensuring continuous executive and administrative support.
- Manage complex calendars with precision, coordinating meetings, travel, accommodations, and other logistical arrangements to support executives efficiently.
- Exhibit professionalism, adaptability, and a polished demeanor while adjusting to shifting priorities and dynamic work demands.
- Collaborate across teams to enhance office efficiency, communication, and overall workplace experience.
- Proactively manage and coordinate all executive floor requirements, from food stock to office essentials, ensuring leaders have everything needed for smooth operations and meetings.
- Coordinate and place building-wide grocery and snack orders in accordance with The Wonderful Company’s snack program, ensuring consistent stock levels and meeting executive floor needs.
- Coordinate and manage the new employee headshot program, ensuring timely scheduling, professional photography, and seamless integration into company records.
- Demonstrate flexibility and adaptability by supporting a variety of projects and adjusting schedules as needed to meet evolving business and executive needs.
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