Executive Assistant

About the role

We are seeking a highly organized and proactive Administrative Assistant to provide direct support to executives. The ideal candidate is detail-oriented, trustworthy, and able to manage multiple priorities while maintaining a very high level of confidentiality and discretion. This role requires excellent communication skills, strong follow-through, and the ability to retain and recall information effectively. 

What you'll do

• Manage and maintain executive calendars, including scheduling meetings and coordinating appointments. 

• Support executives with day-to-day administrative tasks and ensure smooth communication flow. 

• Book and coordinate travel arrangements (flights, hotels, transportation). 

• Answer and screen phone calls; communicate professionally on behalf of executives. 

• Maintain confidentiality and handle sensitive information with discretion. 

• Stay organized and ensure timely follow-up on pending items. 

• Proactively bring ideas and suggestions to improve processes and support the team. 

Qualifications

• Previous experience supporting executives or in a similar administrative role is an asset. 

• Strong organizational and time-management skills. 

• Excellent verbal and written communication skills. 

• Coachable, adaptable, and eager to learn. 

• Ability to retain information and manage details accurately. 

• High level of trustworthiness and professionalism. 

• Comfortable working onsite in a fast-paced environment. 

Why join us
Be part of a supportive, curious, and collaborative team that values quality, innovation, and meaningful outcomes.

Enjoy fair and competitive compensation that recognizes your skills, experience, and contributions.