Personal Assistance to High-Net-Worth Individual

We are toogeza, a Ukrainian recruiting company specializing in finding talent and building teams for IT companies around the world. People make a difference in the big game — and we can help you find the right ones.

We are currently looking for a Personal Assistant to support a high-profile entrepreneur with an intensive international schedule. This role focuses on personal support, complex travel coordination, and lifestyle management at the highest level of confidentiality and service.

This is not a traditional Personal Assistant position. It is a high-intensity, service-oriented role that requires exceptional organization, resilience, and the ability to anticipate needs without constant supervision.

Location: Limassol, Cyprus
Employment Type: Full-time, on-site

Key Responsibilities:

Personal Support

• Manage the principal’s personal calendar, priorities, and daily flow across multiple time zones.

• Coordinate communication with trainers, doctors, wellness specialists, and personal service providers.

• Monitor schedule execution and adjust plans promptly in case of changes.

• Handle high-level personal errands and urgent tasks in a 24/7 environment.

Travel Management

• Fully organize and coordinate international travel.

• Monitor passport validity, visa status, and all required travel documentation.

• Arrange visa applications, renewals, and documentation across jurisdictions.

• Prepare, pack, and manage luggage according to itinerary, climate, and scheduled events.

• Coordinate all transfers, meet-and-greet services, and on-site logistics.

• Collaborate with drivers, private aviation, airlines, hotels, and local service providers.

• Ensure consistent comfort standards across office and travel locations.

• Proactively manage urgent or crisis situations during travel.

Health & Wellness

• Maintain confidential records of medical appointments, procedures, and recommendations.

• Provide timely reminders about check-ups and treatments.

• Coordinate medical and wellness services across countries when needed.

Nutrition

• Oversee meal planning and food arrangements in the office and during travel.

• Coordinate with chefs, catering, and travel food services.

Confidentiality

• Manage sensitive personal information and communications.

• Maintain absolute confidentiality, loyalty, and trust at all times.

Requirements:

• 4+ years of experience as a Personal Assistant, Lifestyle Manager, or similar role.

• Proven experience supporting UHNWIs, founders, or executives with intensive, travel-heavy schedules.

• Strong international travel management expertise (visas, passports, complex itineraries, last-minute changes).

• Highly structured and organized, with the ability to manage multiple priorities and frequent changes.

• Proactive, service-oriented mindset with the ability to anticipate needs without constant supervision.

• Strong problem-solving skills and ability to stay calm in non-standard or crisis situations.

• High emotional intelligence, discretion, and a strong sense of confidentiality.

• Excellent communication skills and cross-cultural awareness.

• Ability to work in a flexible, non-standard schedule.

• Fluent in Russian and English (written and spoken).

• Willingness to relocate to Cyprus.

Hiring Process:

• Initial screening with the ТА Specialist.

• Interview with the Chief of Staff and Service Excellence Advisor.

• Background and reference checks.

• Final interview with the Founder.