Document Controller - South Wales

We are currently seeking to recruit an experienced Senior Document Controller to join our team in the South Wales. This role will require site attendance 3 days per week. Travel and accommodation will be included where applicable. 

Initiative and problem-solving skills are a must, as are strong interpersonal and communication skills. Candidates will possess experience in implementing document control procedures, setting up, configuring and managing Common Data Environments (CDE) / Electronic Document Management Systems (EDMS) at an administrator level. 

Key Responsibilities 

• Management & Configuration of CDE – Undertake configuration and day-to-day management of the system, adding and maintaining user accounts and security groups. Includes maintenance of User Directories, IM Protocol and File Naming Protocol. 

• Interface with Project Team and other agreed stakeholders – Act as the main point of contact for all queries and requests relating to the CDE system and Document Control procedures (dependencies). 

• Provide training on CDE & Document Control Processes & Procedures – Organise and undertake regular training sessions for new users and refresher training for existing users. Provide training and guidance on file naming protocols. Create and maintain training logs. 

• Develop and Maintain User Guides – Prepare and update training packs and system user guides. 

• Quality Assurance & KPI Reports – Produce weekly KPI's on all issued instructions (RFI's/TQ's etc.) and workflow reports, alongside undertaking Quality Assurance against the agreed recitals on all formally issued documentation. 

• Create new project set-ups on CDE – Create new project sites and assign users. 

• Support – Provide ad-hoc reports and information on system usage and compliance. 

Key Experience

• Role requires gap analysis and consolidation of processes and procedures in accordance to client requirements. 

• Comprehensive knowledge of BIM ISO 19650 standards. 

• Experience in Asite, preferably at Administrator level. 

• KPI reporting. 

• Competency in writing protocols. 

• Hosting and delivering workshops. 

• Experienced Senior Document Controller. 

• Experience operating as a System Administrator on at least one CDE/EDMS platform such as Asite, ACC, Aconex, Viewpoint or Procore. 

• Ideally experienced delivering within a PMO environment or a large framework/programme. 

• Real Estate sector experience desirable.