Administrative Assistant II, Medical

Union: Non-Union
Number of Vacancies: 1
New or Replacement role: Replacement
Site: Toronto Western Hospital
Department: Krembil Brain Institute - Neurosurgery
Reports to: Manager/Physician
Hours: 37.5 hours per week
Salary: $25.56 – $31.95 per hour
Shifts: 8-4/9-5 Monday - Friday
Status: Permanent Full-time
Closing Date: March 13, 2026

Position Summary

The MEDICAL ADMINISTRATIVE ASSISTANT II exercises considerable judgment/independence and utilizes knowledge of medical terminology/moderately advanced functions to provide secretarial and clerical services, in support of medical/professional personnel

Do you have a passion for healthcare and want to contribute to a high-impact clinical care setting? Are you someone who wants to help improve patient access to care, work directly with patients and a dynamic clinical team? Then this is an excellent opportunity to join UHN’s Krembil Brain Institute, Department of Neurosurgery team!  

We are seeking a MEDICAL ADMINISTRATIVE ASSISTANT II who will support the Department of Neurosurgery clinical operations.  

The ideal candidate has the following qualities: 

• Organized and detail-oriented 
• Proactive problem-solver 
• Collaborative team player  
• Strong, customer service-oriented communication skills and 
• Has a fundamental knowledge of medical terminology and health system navigation  

Duties 

• Acting in a moderately independent manner to maintain written and/or electronic appointment schedule/calendar for various levels of personnel; 
• Utilizing knowledge of medical terminology and moderately advanced functions to provide word processing/typing services to facilitate the production of moderately complex documents/materials for assigned personnel
• Drawing upon knowledge of medical terminology and senior secretarial experience to provide efficient and effective reception responsibilities
• Organizing, modifying, and maintaining confidential electronic/paper filing/retrieval methods, systems and/or formats
• Arranging small to mid-size formal and informal meetings/events
• Performing moderately complex billing and budgetary functions for multiple cost centers;
• Providing functional supervision and leadership to lower classified clerical positions
• Ensuring efficient operation of the office, within scope of authority
• Performing other related clerical support activities
• Performing cross-functional duties, as assigned or requested
• Performing other duties consistent with the job classification, as required.