Administrative Assistant I, Research

Union: Non-Union
Number of vacancies: 1
New or Replacement Position: New
Site: Toronto Western Hospital (Krembil Research Institute)
Department: Translational Neurophysiology and Brain Stimulation (TNBS) research Lab
Reports To: Principal Investigator
Hours: 37.5 hours per week
Shifts: Day
Salary Range: $23.14 - $28.92 per hour 
Status: Temporary Full-time (1 year)
Closing Date: August 3, 2026

Position Summary

The Administrative Assistant I is a key front desk role that exercises judgement and decision-making to provide clerical/administrative services with a strong customer service focus.

Duties

• Laboratory financial administrative tasks (purchasing, expense reconciliation, budget tracking)
• Track lab travel expenses and fill out the expense reimbursement forms for the lab
• Administrative support for research ethics renewals, amendments, documentation tracking
• Onboarding and coordination of students, staff, and visiting trainees
• Calendar, email and meeting management
• Maintaining laboratory records and documentation
• Assisting with grant and manuscript administrative requirements
• Coordinating signatures, approvals and institutional documentation
• General laboratory operations and administrative support