Office Assistant

About the role

• This Office Assistant position focuses on maintaining optimal office functionality through diligent supplies management and administrative support. Key duties include monitoring inventory levels, proactively ordering supplies to prevent shortages, and managing vendor relationships. The ideal candidate ensures a well-stocked, organized, and efficient office environment.  

What you'll do

Key Responsibilities

• Inventory Management: Regularly check stock levels of stationery, kitchen supplies, and toner to maintain, inventory, and order necessary materials.  

• Purchasing and Procurement: Proactively anticipate office needs, research vendors, and place orders to ensure continuous supply availability.  

• Receiving and Stocking: Unpack, organize, and distribute supplies to designated areas or workstations upon delivery.  

• Equipment Maintenance: Monitor office equipment (printers, copiers) and contact technicians or IT for repairs or maintenance as needed.  

• Vendor Relations: Maintain positive relationships with suppliers, handling inquiries, and ensuring accurate invoice processing.  

General Administrative Support  

• Front Office Reception: Greet visitors, answer, and direct phone calls with professional etiquette as needed.  

• Mail Distribution: Handle incoming and outgoing mail, packages, and courier services.  

• Document Support: Assist with copying, filing, scanning, and data entry.  

• Meeting Support: Set up meeting rooms, prepare materials, and assist with scheduling.  

Role Expectations 

• This position is required in-office, Monday through Friday, 7 AM – 3 PM 

• This is an hourly position paying $20 per hour. 

Qualifications

• High school diploma or equivalent required.  

• Proven experience as an Office Assistant, Clerk, or in a similar role.  

• Strong organizational skills and high attention to detail.  

• Proficiency in MS Office (Word, Excel) and inventory management software.  

• Excellent verbal and written communication skills.