Executive Assistant

Job Summary:
We are seeking a highly organized and proactive Executive Assistant to support the SVP of Manufacturing at a dynamic and growing manufacturing organization.

This role combines traditional executive support with a critical coordination function for onsite customer engagements. The position is responsible for optimizing executive effectiveness while ensuring the seamless planning and execution of high-visibility customer visits and internal operational interactions.

The ideal candidate brings strong judgment, attention to detail, and the ability to manage competing priorities in a fast-paced, plant-oriented environment.

Key Responsibilities

Executive Support

• Manage a complex executive calendar, aligning meetings with operational and strategic priorities
• Coordinate meetings, including agendas, materials, and follow-up actions
• Arrange domestic and international travel, including site visits and leadership engagements
• Prepare presentations, reports, and briefing materials for operational and executive reviews
• Track key deliverables and action items to support execution of manufacturing priorities

Customer & Site Visit Coordination

• Lead end-to-end coordination of onsite customer visits, ensuring a professional, well-orchestrated experience
• Develop detailed agendas and align internal stakeholders across manufacturing, engineering, EHS, and operations
• Manage all visit logistics, including access, safety requirements, PPE, meeting space, and materials
• Serve as a central coordination point during visits, ensuring smooth execution and schedule adherence
• Capture outcomes and coordinate follow-up actions post-visit

Cross-Functional Coordination

• Serve as a liaison between the SVP and internal stakeholders across manufacturing and corporate functions
• Support planning and execution of plant visits, audits, and leadership meetings
• Assist with onboarding coordination for key manufacturing personnel
• Contribute to process improvements related to administrative and coordination activities

Qualifications

• Bachelor’s degree or equivalent experience required
• 5+ years of executive support experience, preferably at the C-suite level
• Demonstrated experience coordinating high-visibility meetings or customer engagements
• Strong organizational, project management, and communication skills
• Ability to manage multiple priorities with professionalism and sound judgment
• Proficiency in Microsoft Office Suite, Google Workspace, and related tools
• Ability to work onsite at the Stillwater manufacturing facility 2–3 days per week, with flexibility based on business needs
• Ability to travel as needed (approximately 10% or less) to support site visits, leadership meetings, or customer engagements

Work Environment 

The work environment will be a mix of a typical office environment, a manufacturing floor and a constru.   Noise level: Normal office and lab noises.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, skills required of personnel so classified. The reporting relationship may not reflect the most recent changes to the corporate reporting structure.

USA Rare Earth proudly supports Equal Employment Opportunities

USA Rare Earth's policy is to provide equal employment opportunities to all applicants and will provide reasonable accommodations according to applicable federal, state, and/or local laws.

For assistance applying for employment through this site due to disability, please contact Human Resources, [email protected], to discuss reasonable accommodations.