HR Administrator–Pre Hire/ Contracts Administration

We are seeking a proactive and detail-oriented HR Administrator to join our dynamic People Operations team. This role offers broad exposure across HR functions, with a focus on contracts administration, onboarding, HR systems, and UK and ROI legislation compliance. You will collaborate with Recruitment, HR, Legal, and Delivery teams to ensure accurate and compliant contract issuance and onboarding processes.

Key Responsibilities

• Contract Lifecycle Management

  • Draft, review, and process new contracts, extensions, and contractor agreements.
  • Maintain accurate records of contract start/end dates, renewals, and compliance documentation.
  • Liaise with hiring managers to ensure timely contract issuance and onboarding readiness.
• IR35 & Legal Compliance
  • Apply IR35 classification frameworks (Inside vs Outside) using Version 1’s Model 1 and Model 2 engagement models. 
  • Coordinate completion of CEST assessments and Status Determination Statements (SDS) with hiring managers, contractors, and customers. 
  • Ensure contracts comply with UK Income Tax (Earnings and Pensions) Act 2003 and other relevant employment legislation.  maybe remove
• Multi-Geo Coordination
  • Support contract administration across UK, ROI, and other geographies, ensuring local legal nuances are respected.
  • Collaborate with Legal and Employment teams to vet subcontractor arrangements and agency-supplied workers.
• Process & Systems
  • Use internal systems (e.g., IRIS, BambooHR, SAP) to track contract status, raise screening requests, and manage compliance workflows. 
  • Maintain trackers and dashboards for audit readiness and reporting.
• Stakeholder Engagement
  • Partner with Legal, Talent Acquisition, Finance, and Delivery teams to ensure seamless contract execution.
  • Attend meetings to flag contractual risks and ensure alignment with customer expectations.