Operations and Office Management Coordinator

What is it all about? 

The "Operations and Office Management Specialist" at Visa is a multifaceted role that encompasses assistance, office management, sales support, and internal event planning. In this position, you will be responsible for providing administrative support, managing office operations, assisting in sales-related tasks, and planning internal events. The role is an opportunity to work in a dynamic environment and make a significant impact on the company's operations, while managing a team of 2-3 direct reports.

What we expect of you, day to day.

• Provide administrative support, including managing schedules, arranging domestic and international travel, completing travel expense reports, and managing logistics of travel-related activities.
• Handle expense reports
• Assist with developing and updating PowerPoint presentations, Excel spreadsheets, and other charts and documents in support of team activities.
• Manage and drive client-related operational tasks, big and small.
• Lead, impact, and support others by sharing your expertise and acting as a coach and mentor where appropriate.
• General office administration including reception duties, organizing and scheduling meetings, managing office supplies inventory, and coordinating with IT on office equipment.
• Manage relationships, onboarding and contracts with vendors, caterers, service providers, and landlords.
• Coordinate with HR and line managers regarding new hires/joiners.
• Maintain a safe and secure working environment and ensure compliance with health & safety regulations.
• Point of contact for Visa Security / Facilities.
• Effectively and successfully respond to problem situations and have the ability to organize and prioritize across competing priorities.
• Provide administrative support for the leadership team.
• Support Regional Sales team with merchandise co-ordination and management of orders and supplies
• Demonstrate comfort with purchase card, Purchase Orders & Invoice support.
• Plan and execute internal events such as company kick-offs, client meetings, and employee events.
• Coordinate logistics, including travel and accommodation for attendees.
• Ensure all events are executed smoothly and within budget.
• Collaborate with various teams and departments to ensure the success of the events.
• Manage a team of 2-3 direct reports, providing guidance and support as needed.
•  Event pre-approval (supported by Strategy Management).
• Work with other administrators in a cooperative way while representing our team – in a manner that is consistent with the Visa Leadership Principles.
• Monitor the status of funding, to request additional funds if necessary.

This is a hybrid position. Expectation of days in the office will be confirmed by your Hiring Manager.